Administrative Assistant
Full time
at Berry Appleman & Leiden in
Dubai, UAE
Job highlights
Posted on April 25, 2017- Professional background in
- Job level Junior/Entry Level
Job details
**Please Note: No Phone Calls and No 3rd Party Agencies**
Applicants should apply directly through the "Apply" link on this posting.
Berry Appleman & Leiden, a premier global corporate immigration law firm, is seeking qualified candidates for an Administrative Assistant position in our Dubai office. Please note that this position will have duties covering administrative work that includes, but is not limited to, clerical tasks and office management, basic finance tasks, supporting the immigration team, and supporting the PRO.
OVERVIEW:
Under the supervision of the Administrative Manager, Team Manager or Lead Advisor, the Administrative Assistant provides general administrative support to legal teams. This position ensures that documents are accurately prepared to meet deadlines and to deliver client service to both external and internal clients ( other Firm departments-when necessary).
PRIMARY RESPONSIBILITIES:
- Provide general administrative support to legal teams
- Perform general copying
- Send faxes and scan documents
- Perform general file up-keep including physical filing of paperwork and uploading documents to the internal systems
- Retrieve and return files
- Assist with projects as related to the practice
- Create electronic and/or physical files for new cases; including creating file labels
- Prepare shipping labels and letters and collate packets for employer/client copies
- Utilize and update in-house database per instructions
- Prepare reports and perform audits to ensure data quality
- Work with others to maintain file order of the centralized filing cabinets
- Collect recycled papers from Attorneys/Paralegals/Immigration Advisors and dispose in shredding bins as needed
SECONDARY RESPONSIBILITIES:
- May provide Facilities-related assistance with regards to parking, FedEx, UPS, inventory and office supplies
- May provide IT assistance for new hire setup and general IT issues as needed
- May assist with distribution of checks as needed
- Other duties as assigned
QUALIFICATIONS:
Skills and Abilities:
- General office clerical skills ( phones, typing, filing, etc.)
- General knowledge of Microsoft Office Suite
- Ability to handle multiple assignments
- High attention to detail and accuracy
- Ability to handle heavy workloads
- Good command of the English language
- Excellent customer service
- Positive and friendly attitude
Physical Requirements:
- Able to maintain a sedentary position for up to 90% of the work day
- Able to type and to grasp, grip, push and pull file drawers and doors
- Able to walk and climb stairs or use elevator to coordinate with other departments
- Able to bend, stoop, kneel and/or stand to access files and documents
- Able to lift up to 25 lbs of files and/or boxes
Experience:
- 1+ years work experience in an office environment
- Experience working in immigration is preferred
- Experience with PRO tasks is preferred
Minimum Education Level:
- High School Diploma, or equivalent
- Associate's degree (or higher) is preferred
Please include the following with your application:
- Your current and expected monthly salary with details of allowances
- Your notice period
- Your current visa status
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