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Finance Clerk
at Ubora Concepts Pty Ltd in South Africa - Johannesburg

Finance Clerk at Ubora Concepts Pty Ltd in South Africa - Johannesburg

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Posted on April 20, 2017

Job details

General Description

 The Finance Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.



Job Purpose

The Finance Clerk reports to the General Manager and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures, processing and monitoring receipts and revenues, and preparing and monitoring. Providing these services in an effective and efficient manner will ensure that the organization's finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits.
Primary Responsibilities and Duties



1. Perform the day to day processing of financial transactions to ensure that agency finances are maintained in an effective, up to date and accurate manner.


Main Activities:


Receive and verify invoices and requisitions for goods and services


Verify that transactions comply with financial policies and procedures

 
Prepare, verify, and process invoices and coding payment documents


Prepare batches of invoices for data entry


Data enter invoices for payment


Process backup reports after data entry


Manage the weekly payment run


Record all Paycard transactions


List all vendors in the log book

Maintain register of accounts receivable and payable

Maintain the general ledger

Maintain updated vendor files and file numbers


Maintain updated Revenue Source files and file numbers


Maintain all Foster Parent Reimbursement forms and files


Print and distribute monthly financial reports




2. Complete casual payroll functions in order to ensure casual staff are paid in an accurate and timely manner

Main Activities:
In conjunction with HR department personnel;

  Calculate salaries and benefits


Verify pay amounts, hours of work, deductions, etc.


Verify coding and obtain signatures

 
Prepare and remit source deductions and payroll tax




3. Provide administrative support in order to ensure effective and efficient office operations



Main Activities:

Ensure that all account payables are endorsed by authorized signatories


Monitor and order office supplies


Prepare purchase orders for signature by authorized signatories

Prepare travel and accommodation bookings and travel advances for staff
Review and verify travel claims

Reconcile travel advances with travel claims

Maintain a filing system for all financial documents


Ensure the confidentiality and security of all financial and employee files


Assist with the completion of monthly bank reconciliations


Maintain an up to date asset register of organization owned equipment and furnishings

Assist with booking and maintenance of organization vehicles


Completion of monthly and quarterly Activity Reports


4. Perform other related duties as required




Work Experience


• Must have at least two (2) years of recent and successful employment experience within an office administration environment with exposure to financial processes and procedures

Knowledge, skills and abilities


1. Knowledge of office administration and basic bookkeeping procedures


2. Knowledge of accounts payable, accounts receivable and maintaining general ledgers


3. Knowledge of payroll functions and procedures ability to maintain a high level of accuracy in preparing and entering financial and information


4. Confidentiality concerning financial and employee files


5. Awareness of Generally Accepted Accounting Principles (GAAP)

 
6. Excellent interpersonal, team building, bookkeeping, analytical, time management and problem solving skills, Superior sense of urgency.

7. Effective verbal and listening, communications, organizational, and computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level


8. Superior financial calculation understanding, knowledge and skills

 
9. Ability to work well with other staff and managers from a wide range of department areas


10. Ability to work flexible hours as required


11. Must possess a valid driver's license

12. Must provide a clear Criminal Records Check


Proficiency in the use of computer programs for:

1. Word processing - MS Word, Power Point, Publisher



2. Databases • Spreadsheets - MS Excel

 
3. E-mail - MS Outlook

 
4. Finance module experience would be an advantage

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