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Front Office Assistant / Personal Assistant
at PRECIOSA in UAE - Dubai

Front Office Assistant / Personal Assistant at PRECIOSA in UAE - Dubai

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Posted on February 7, 2017

Job details

FRONT OFFICE ADMIN / PERSONAL ASSISTANT

An exciting opportunity has arisen for an experienced, motivated professional with positive attitude, who is looking for new challenges and exciting work environment

THE ROLE

As an Office Administrator you will be responsible for ensuring the smooth running of our everyday operational activities by maintaining strong relationships with the sales and project managers and assistants as well as various teams in headquarters in the Czech Republic. This is a permanent senior position and as such you will be expected to work closely with the managing director while making sure the general office runs smoothly


YOU WILL BE RESPONSIBLE FOR THE FOLLOWING:

  • General office and reception administration
  • Maintaining office supplies
  • Organization of business travel and events
  • Diary coordination - ensure team members are kept up to date with all meetings, events and deadlines
  • Meetings coordination, incl. preparation of agendas, reports, minutes, etc.
  • Preparing documents, incl. printing and binding of documents and presentations
  • Petty cash handling and managing the office expenses
  • Processing of invoices, coordination of shipments and deliveries
  • Producing reports for the managing director, incl. P&L and Account Statements


DESIRED SKILLS AND COMPETENCIES


  • Excellent verbal and written communication skills
  • Proven organizational skills and strong attention to detail, with the ability to prioritize heavy workloads and remain calm under pressure
  •  Good commercial and financial awareness
  •  Previous experience managing a team is beneficial
  •  Advanced Outlook, MS Office
  •  Excellent organization and time management skills

 A collaborative team player, able to successfully build relationships
3 or more years of demonstrated ability to administrate offices effectively
Strong and analytic frame of mind 

Other benefits

Insurance, Bonus, Air Ticket

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