HR Internship (Unpaid)
at ADAM Global in UAE - Dubai

HR Internship (Unpaid) at ADAM Global in UAE - Dubai

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Job highlights

Posted on November 15, 2016
  • Experience in Human Resources
  • Professional background in HR / Human Resources, Administration, MS Office, Staffing / Recruiting, Communications
  • Job level Junior/Entry Level
  • Languages Fluent English is a Must

Job details

Purpose:

The HR & Admin Executive assists the HR & Admin Manager with the administration of the day-to-day operations in the HR & Admin functions and duties.


Responsibilities:

HR functions

Recruitment and selection

•Sourcing of resumes for the required positions within the agreed timeframe from cost effective sources.

• Coordinates and liaises with candidates to ensure timely interview schedules.

• Prepares and sends offer letters to selected candidates and rejection letters to unsuccessful candidates.

Induction

• Makes arrangements and co-ordinates with required departments for smooth provision of the joining formalities to new hires and assists the HR Manager in the conduct of the induction program for new staff.

Training & Development

• Compiles and maintains data of the respective training programs

• Arranges and co-ordinates for training schedules of employees.

HR Administration

• Maintaining and tracking of daily attendance.

• Filing and record maintenance

• Proper maintenance and updating of all staff personal files & all company related documents to ensure all document complete for speedy retrieval of information and its availability.

• Ensure that the Operations department provides a systematic and timely update on staff visas and labor approvals so as to be legally safe in terms of labour issues.

• Preparing and sending of the daily HR report.

• Takes charge of specific HR projects/ adhoc HR consultancy projects and coordinates with HR Manager on respective projects.

• Drafting of all types of HR letters.

• Accurate and timely updating of staff information on the online system

• Provides insight on whether HR procedures are adhered to.

• Processing of monthly payroll after proper checking and confirming the payable days from all staff.


Events

• Co-ordinates and supports in organizing birthday celebrations, outings, picnics, other company events.

Exit

• Coordination with the Ops team for labour card/visa cancellations of exited staff.

• Coordination with Collections Team for the outstanding cases and meet them on a monthly basis

• Coordination with PR Team to follow up Labour Court or absconding cases, if any


Administration Function

• Managing repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, vehicles, building, etc.

• Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for staff.

• Upkeep and cleanliness of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.

• Looking after day to day office activities, record attendance and checking attendance register.

• Managing Housekeeping staff

• Purchasing of cost effective and timely office supplies.



Skills:

• Communication Skills, both verbal and written

• Listening

• Multi-tasking and prioritizing

• Analytical & Problem Solving

• Relationship Management at multiple levels with all stakeholders.

• Socially perceptive

• Information Technology areas - Phone, Mobile, MS Office, Internet & Email.


Educational Requirements:

Min. graduate in business or related field, HR & Admin knowledge preferably from a business consultancy, bank, finance, and telecom company in UAE.


Qualifications:

• Presentable personality.

• Fluency in English, written and verbal.

• Strong understanding and knowledge of Labour Laws.

• Fast learner and should have a great presence of mind with the ability to stay calm in difficult situations.

• Should be courteous and polite in mannerism.

• Should be patient, diplomatic and approachable.

• Business and commercial awareness.

• Should possess an attitude to serve and help people.

• Ability to effectively communicate with internal and external clients to provide support and resolve issues, if any.

• Respect the importance of confidentiality, as you will be dealing with employees' personal details

• Sound knowledge of Office administration.


Note: the position is for 3 months unpaid internship with certification and reference on ;

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