Leasing Administrative Assistant
Full time
at Brookline Realtors in
Ajman, UAE
Job highlights
Posted on October 25, 2016- Professional background in
- Job level Junior/Entry Level
-
Pays salary of
AED 1,800 - AED 2,500 /month
(Fixed Salary)
Job details
OVERVIEW
A career at a new startup Real Estate Management Company in Ajman puts you in the center of tremendous growth potential. This is a great starting point to a rewarding career in commercial real estate.
We are currently seeking a Leasing Administrative Assistant to join our Ajman Property Management Team! The Leasing Administrative Assistant will ensure organizational excellence and continued growth.
LEASING ADMINISTRATIVE ASSISTANT FUNCTIONS
Achieving maximum revenue on behalf of the landlord by ensuring, in conjunction with leasing agents, that all units carry as high an occupancy rate as possible.
Marketing and promotion of properties using various means including the internet, newspaper, company brochures and by working with broker/agents.
Consult & coordinate with lessor all property photos, staging, repairs, cleaning, signage.
Processing of rental applications including detailed screening of applicants and discussions with landlords.
Lease negotiations, preparation of tenancy agreements for new leases and renewals.
Process all aspects of rental transactions from initial contact to executed tenancy agreement and the receipt of payments in compliance with office standards.
Process FEWA, DEWA, SEWA connection on behalf of the Landlords for the Tenants.
Process accounts payables (service and maintenance charges) and accounts receivables (rental, commission and admin charges).
Obtain all necessary signatures on agreement document, disclosures and other necessary documentation.
Input all necessary information into database and transaction management systems.
Maintaining an accurate filing system so as to incorporate property and tenancy related information.
Serve as a liaison between tenants and lessor, building engineers, security and housekeeping
Liaising with strata, government and industry departments the rent committee of Ajman Municipality and RERA.
Developing and maintaining good relationships with landlords.
Ensuring, as far as possible, that tenants' complaints and concerns are attended with speed.
Collection and monitoring of rent payments and preparing documentation in the case of arrears (including the termination notices).
Process tenancy exits including security deposit reimbursement and clearance certificates.
Ensuring that all relevant information is entered into the Master Key software program in an accurate and timely manner, and that all renewal dates and maintenance issues are not only regularly monitored but followed up as necessary to ensure resolution.
Conducting any communication with landlords, tenants, clients and staff in a professional and courteous manner.
Any other duties that may arise, or as directed by your immediate managers.
REMUNERATION
1800 to 2500 AED Monthly
EDUCATION AND EXPERIENCE
High school diploma required
BS/BA, strongly preferred.
No Experience Required
Experience in commercial real estate, preferred but not required.
KNOWLEDGE, SKILLS, AND ABILITIES
Strong customer service skills
Self-motivated, proactive, highly organized and ability to work independently.
Ability to work with fast pace team with large volume of clients/tenants; multi-tasking is essential for this position.
Strong written and verbal communication skills. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Proficient knowledge of Microsoft Word, Excel and PowerPoint.
Excellent written and oral communication skills in English.
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