Receptionist Cum Purchase Assistant
Full time
at a Laimoon Verified Company
in
Dubai, UAE
Job highlights
Posted on November 3, 2019Job details
We are a well-reckoned entity in the marketplaces engaged in and exporting a wide range of automotive parts, spares, diesel engines and hand tools.
We required Receptionist Cum Purchase Assistant
Answer and direct phone calls.
Greet and assist visitors to the office.
Maintain computer and manual filing systems.
Handle sensitive information in a confidential manner.
Take accurate minutes of meetings.
Coordinate office procedures.
Reply to email, telephone or face to face enquiries.
Receive, sort and distribute the mail.
Answer telephone calls and pass them on.
Manage staff appointments.
Maintain up-to-date employee holiday records.
Organize and schedule meetings and appointments.
Maintain contact lists.
Develop and maintain a filing system.
Order office supplies.
Provide general support to visitors.
Provide information by answering questions and requests.
Handle multiple projects.
Prepare quotations.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers.
Write letters and emails on behalf of other office staff.
Book conference calls, rooms, taxis, couriers, hotels etc.
Coordinate repairs to office equipment.
Photocopy and print out documents on behalf of other colleagues.
Maintain purchase order data.
Enter and maintain container shipments.
Notify sales/customer service concerning delays.
Maintain business system integrity regarding supply orders.
Assist in managing weekly order status reporting.
Review and resolve supplier invoice discrepancies.
Assist in the preparation of the request for quotation and purchase orders
Assist in placing orders and ensuring that correct orders are made
Follows up on orders to ensure that materials are shipped and delivered on promised dates.
Maintains records and follow up files of purchases, shipments, and related matters.
Maintains files of descriptions of available supplies.
Performs related job duties as required.
REQUIREMENTS
Proven admin or assistant experience.
Knowledge of office management systems and procedures.
Knowledge of document controlling.
Excellent correspondence/writing letters.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficient in MS Office.
Strong command of the English language.
QUALIFICATIONS
Graduate / Diploma with minimum 2 years of experience in the same filed.
Required qualifications
BACHELOR DEGREE
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