Administrative Officer

Manage office supplies stock and place orders. Prepare regular reports on expenses and office budgets/petty cash. Maintain and update company databases. Organize a filing system for important and confidential company documents. Answer queries by employees and clients both by phone and email. Update office policies as needed. Maintain a company calendar and schedule appointments. Book meeting rooms as required. Distribute and store correspondence (e.g., letters, emails, and packages). Prepare reports and presentations with statistical data, as assigned. Arrange travel and accommodations. Schedule in-house and external events. Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the director, some of which may have organizational impact. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Director's ability to effectively lead the company. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. Participate as an adjunct member of the Executive Team, including assisting in scheduling meetings and attending all meetings. Assist in coordinating the agenda of senior management team meetings, off-sites, and all staff meetings. Facilitate cross-divisional coordination of travel and outreach plans and initiatives. Work with the Strategic Initiatives team in coordinating the Director's outreach activities. Follow up on contacts made by the Director and support the cultivation of ongoing relationships. #J-18808-Ljbffr