Accounts Payable Supervisor

Join us at Accor, where life pulses with passion! As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, all share a common ambition: to keep innovating and challenging the status quo. By joining us, you will become a Heartist, because hospitality is, first and foremost, a work of heart. You will join a caring environment and a team where you can be truly yourself. It will be a supportive place to grow, to fulfill your potential, to discover other professions, and to pursue career opportunities within your hotel, in other hospitality environments, in your country, or anywhere in the world! You will enjoy exclusive benefits specific to the sector and beyond, along with strong recognition for your daily commitment. Everything you do with us, regardless of your profession, will offer a deep sense of meaning, creating lasting, memorable, and impactful experiences for your customers, colleagues, and the planet. Hospitality is a work of heart, Join us and become a Heartist. Job Description Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation, and/or the approval of authorized management personnel. Ensure invoices have relevant documents such as PO, Contract, FF&E/Capex Approval, etc. Verify the invoices to check the unit of issue, unit price, quantity, and extension against the hotel purchase order and receiving advice. Code invoices to the appropriate general ledger account and submit to the Chief Accountant for verification. Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system. Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads. Ensure invoices are correctly posted into the system, either manually or through the FMC upload file. Maintain alphabetical files by vendor containing complete invoices and backup attached for efficient access. Maintain an up-to-date vendor/supplier database on the accounts payable system. Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures. Prepare manual cheques as required if directed by the Director of Finance or Assistant Financial Controller. Maintain a close working relationship with purchasing, receiving, and cost control staff. Reconcile main vendor statements monthly to ensure the account is current. Check vendor statements as received and resolve discrepancies directly with the vendor. Ensure all expenses for the month are posted. Maintain proper filing for all deposits, advances, and expense reports after payment. Prepare a list and backup for accruals (invoices received after closing and goods/services received but not yet invoiced). Run required reports at month-end and ensure aging balances with the GL. Perform Month End tasks for AP. Perform any other duties assigned by management. Qualifications Bachelor Degree Previous experience in a 5-star hotel in the UAE Knowledge of Microsoft Office, mainly Excel & Word Knowledge of any accounting system is an advantage Additional Information Diversity & Inclusion at Accor means welcoming everyone and respecting their differences by prioritizing qualities and skills in employment and development opportunities. Our goal is to provide meaningful employment, a warm and welcoming culture, excellent working conditions, and to promote the development of all people, including those with disabilities. When applying, please let us know of any specific needs so we can accommodate them. #J-18808-Ljbffr