Executive Assistant & Administrative Officer

1 month ago Be among the first 25 applicants Direct message the job poster from Regent International School Senior HRBP at Fortes Education

Ex - Taaleem

Ex- Choithrams Job Purpose: The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently. Devising and maintaining office systems, including data management and filing; Take notes at meetings or provide general assistance during presentations. Screening telephone calls, enquirers and requests, and handling them when appropriate; Meeting and greeting visitors at all levels of Seniority. Organizing and maintaining diaries and making appointments. Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT. Organizing and attending meetings and taking dictation and minutes; - Organising and facilitating meetings, workshops, and events involving the secondary schools' leadership team, ensuring accurate filing and distribution of meeting minutes. Identify, prepare, and compile necessary materials to ensure the SLT has the appropriate information for meetings, reports, presentations, and special projects. Responsible for organizing and maintaining the SLT’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required. Ensure necessary records are maintained that can readily provide current, accurate and accessible information Provide coordination support to the Senior Management Team and academic staff Assist in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase orders as needed. Own and improve existing processes that support the School Leadership team; and Support the SLT members with various ad-hoc projects and other administrative duties as needed. Job specification: We will be excited to hear from you if you Are a Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment. Experience in a school or an education sector in the UAE is preferred but not essential. An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences. Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships. Good technical understanding and should be able to grasp, understand & use various software & tools Ability to work effectively in a cross-functional team environment. Ability to manage and prioritize multiple projects and tasks simultaneously. Experience in writing business correspondence Strong computer skills with demonstrated proficiency in Word, Excel, Power Point etc. Ability to take initiative to manage workflow and priorities Excellent organizational skills and multi-tasking ability Excellent interpersonal skills with the ability to work effectively with all levels of staff and management Sound judgment and ability to maintain confidentiality. This is a local contract with no benefits . Candidates are invited to complete our Online Application by visiting: Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative and Education Industries Education Administration Programs, Primary and Secondary Education, and Education Referrals increase your chances of interviewing at Regent International School by 2x Get notified about new Executive Assistant jobs in Dubai, United Arab Emirates . Executive Assistant to Managing Director Operations Director / Executive Personal Assistant Dubai, Dubai, United Arab Emirates 9 hours ago Executive Assistant (Product & Strategy) Assistant Front Office Manager - Dubai Holding Entertainment - Emiratization Assistant Manager - Front Office - Jumeirah Marsa Al Arab Commercial Legal Executive Assistant (18 Months) Assistant Front Office Manager - The St. Regis Downtown Dubai Front Office Manager - The St. Regis Downtown Dubai IFS - Office Management - Receptionist - UAE Nationals only - Associate - Dubai IFS - Office Management - Receptionist - UAE Nationals only - Associate - Dubai Assistant Manager - Service Excellence - Dubai Holding Community Management Assistant Manager - Front Office - Jumeirah Beach Hotel We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr