Assistant, Technical

Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Communications Assistant, Technical Maintain efficient filing and document management systems through computerized inventory and retrieval systems. Analyze document structures and contents, and develop records classification and retention schedules to facilitate filing and retrieval operations. Provide technical support to site document control staff to implement effective document control and records management systems and procedures. Job Specific Accountabilities (Part 1) Coordination and Support • File, maintain, and retrieve documents using an integrated electronic database management workflow system (EDMS) and computerized filing and retrieval system for secure record keeping and accessibility.• Visit project sites to support Document Control staff in adhering to systems, standards, and procedures.• Arrange disposal of documents no longer operationally required, in line with approved procedures and in coordination with RMS.• Maintain inventory of inactive/closed-out documents, encode, and dispatch for archiving; retrieve as needed for efficient document management.• Develop and maintain procedures for computerized records management for easy and timely document retrieval. Job Specific Accountabilities (Part 2) Job Specific Accountabilities (Part 3) Generic Accountabilities Policies, Systems, Processes & Procedures • Implement and follow relevant policies, processes, systems, standards, and procedures to meet operational goals.Innovation and Continuous Improvement • Identify opportunities for process improvements.Health, Safety, Environment (HSE) and Sustainability • Comply with HSE policies, procedures, legislation, and sustainability guidelines in line with international standards and ADNOC practices.Reports • Contribute to the preparation of Section progress reports for management. Generic Accountabilities (continued) Internal Communications & Working Relationships • Regular interaction with Senior Engineers, Engineers, secretaries, and document control personnel to ensure document standards are current.• Coordinate with RMS Project of Administration Directorate for archiving, retrieval, and disposal of documents. External Communications & Working Relationships • Liaise with consultants and contractors for submission coordination and document management. Secondary School Certificate. • 4 years of administrative experience, including 2 years in a project environment within a large organization.• Good communication skills.• Computer literacy.• Proficiency in English. Professional Certifications Applicable as needed Work Conditions, Physical Effort & Environment Physical Effort Minimal; involves sitting, walking, standing, and computer work.Work Environment Standard office setting. Job Family / Sub Family: Administration & General Services / Administration Support #J-18808-Ljbffr