Operations And Procurement Executive

We are a fast-growing perfume startup seeking a detail-oriented and proactive Operations & Procurement Executive to manage the day-to-day operations, supply chain, vendor relations, lab coordination, and fragrance mixology processes. This role plays a key part in ensuring smooth procurement, timely production, and operational excellence while supporting the creative development of our unique perfume line. Key Responsibilities: Operations & Lab Coordination: -Oversee daily operational activities including order processing, warehousing, logistics, and inventory control. -Coordinate with internal and external perfume labs for testing, quality control, and product development timelines. -Supervise mixing, bottling, and labeling activities ensuring consistency and compliance with formulation standards. -Ensure cleanliness, safety, and compliance in all lab-related operations. Procurement & Vendor Management: -Source and negotiate with suppliers for fragrance oils, raw materials, bottles, caps, packaging, and branding elements. -Establish and maintain strong relationships with local and international vendors and service providers. -Raise purchase orders, maintain procurement records, and ensure timely follow-up on deliveries and production supplies. -Conduct cost analysis and recommend improvements to procurement strategy and budgeting. Logistics & Distribution: -Handle inbound and outbound logistics including customs clearance, documentation, and delivery scheduling. -Liaise with logistics partners, freight forwarders, and couriers for timely and cost-effective shipping solutions. -Ensure optimal stock levels at warehouse and retail points and coordinate replenishment as needed. -Support to Owner & Cross-functional Teams: Assist the founder/owner in operational planning, supplier meetings, and project execution. -Provide regular updates on stock levels, procurement status, and production timelines. -Work closely with marketing, product development, and retail teams to ensure readiness for launches and campaigns. -Bachelor’s degree in business administration, Supply Chain, Chemistry, Operations, or a related field. -Minimum 2 years of experience in operations and procurement (perfume, FMCG, or luxury goods preferred). -Experience in mixology or fragrance lab coordination is a strong advantage. -Fluent in both Arabic and English (written and spoken) – mandatory. -Valid UAE driving license – mandatory. -Proficient in Microsoft Office Suite (especially Excel); knowledge of ERP systems is a plus. -Strong negotiation, problem-solving, and multitasking skills. -Ability to manage shifting priorities in a fast-paced startup environment. -Preferred Attributes: Passion for the fragrance and luxury lifestyle industry. -High level of precision, organization, and time management. -Self-starter with a proactive approach and strong #J-18808-Ljbffr