Administrative Officer

· Schedule meetings, prepare an agenda, coordinate with concerned departments, and prepare minutes of the meeting. · Screen and receive telephone calls and emails, provide necessary information, and transfer calls to the concerned person. · Prepare official correspondence, emails, documents, and reports. · Maintain all records for the IT department and ensure that all reports and records are filed properly and accessible for immediate use. · File documents such as circulars, memos, IT files, forms, PO copies, invoices, online payment copies, warranties, and others. · Create manuals for MIS applications; review, update, and revise manuals as required. · Handle WIFI vouchers for internet connectivity for guests and employees. · Create Gadget Issuance Forms and Acknowledgement Receipts for employees. · Coordinate various administrative duties and issues that concern the IT department staff. · Assist the NPG IT Manager with daily administrative and support duties, which include managing the calendar, attending meetings, email creation, coordinating with programmers, and following up. · Perform ad hoc tasks as assigned by the managing director, the board of directors, and IT managers. Job Requirements · Bachelor’s degree in business administration or a relevant field. · Minimum of two (2) years of experience as an administrative officer or administrator. · Ability to comprehend the varied activities of a large organization to manage the volume of requirements passing through the department. #J-18808-Ljbffr