E Billing Coordinator

This client, a global law firm with an international network, has offices in many locations including the USA, Middle East, Far East, and Europe. The London office is ideally located for a number of stations including Liverpool Street, Cannon Street, or Fenchurch Street, featuring beautiful offices, an on-site gym, and a subsidised staff restaurant. Responsibilities Responsible for generating E-billing files using the firm's ERP system and handling a heavy volume of complex uploads to various intermediary platforms in accordance with the clients' billing guidelines and firm policies. Detailed knowledge of the LEDES file structures (for all file types) is required. Taking ownership for maintaining the data held in the E-billing intermediary platforms, predominantly timekeepers, rates, and budgets to facilitate the timely submission of invoices. Invoice rejection management, including aiding the resolution of any issues with effective communication to the partnership and/or clients in a timely manner. Onboarding and implementing new E-billing clients. Maintenance of client matters held on the E-billing platforms, identifying and completing the set-up of new matters in advance of invoices being submitted. Coordinating the submission of accrual information for E-billing clients in adherence to the clients’ timetable requirements. Liaising with the relevant billing/credit control/reporting teams to ensure that the financial data submitted is accurate. Monitoring and dealing with queries and invoice submission requests in the E-billing mailbox. Interacting with a wide range of contacts at different levels, requiring an awareness of own impact on others and an adjustment of behaviour accordingly. Obtaining relevant feedback to advise on improvements to the processes of the team and actively promoting the finance function. Maintaining constructive working relationships with MPs, MFEs, and secretaries within the firm and key personnel within external organisations to ensure that focus is maintained on outstanding E-bills and E-billing queries. Candidate Profile Experience in a law firm environment with experience of E-billing processes. #J-18808-Ljbffr