Executive Legal Secretary

Job Title : Executive Legal Secretary to the Founder & CEO Location : Dubai, UAE Employment Type : Full-Time Department : Office of the Founder & CEO Reports To : Founder & CEO – AETRAM Group of Companies Job Title : Executive Legal Secretary to the Founder & CEO Location : Dubai, UAE Employment Type : Full-Time Department : Office of the Founder & CEO Reports To : Founder & CEO – AETRAM Group of Companies About AETRAM Group : AETRAM Group of Companies is a diversified financial and investment group with licensed operations under SCA (UAE) , SEBI (India) , and FSC (Mauritius) . The company specializes in regulated fund management, wealth advisory, and corporate structuring. The Group is led by Mr. Dineshkumar Gurusamy, a licensed Fund and Portfolio Manager across the UAE, India, and Mauritius. Job Summary : We are seeking a detail-oriented, reliable, and legally proficient Executive Legal Secretary to support the Founder & CEO in legal, corporate, and administrative matters. The ideal candidate should have a solid understanding of UAE and Indian legal frameworks , and hands-on experience in drafting agreements, managing legal documentation, and supporting executive-level correspondence. Key Responsibilities : Draft, format, and review various legal agreements including NDAs, MOUs, shareholder agreements, service contracts, and board resolutions in compliance with UAE and Indian laws . Prepare legal correspondence, reports, meeting minutes, and internal memos for the CEO. Maintain a confidential filing system for legal documents, agreements, and licenses. Track deadlines for legal and regulatory submissions and contract renewals. Liaise with law firms, external legal advisors, government authorities, and corporate regulators. Coordinate the scheduling of legal meetings, client calls, regulatory consultations, and official appointments for the CEO. Conduct preliminary legal research as requested by the CEO. Ensure accurate communication and documentation flow between the CEO’s office and legal departments within the Group. Requirements : Bachelor’s degree in Law or Legal Administration (LLB or legal secretarial certification preferred). Minimum 3+ years of experience as a legal secretary or executive assistant in a law firm or corporate legal department. Strong knowledge of UAE Commercial Law and Indian Contract / Company Law . Excellent drafting, proofreading, and document formatting skills. High proficiency in MS Office (Word, Excel, Power Point) and document management systems. Exceptional organizational skills with the ability to multitask and meet deadlines. Discretion, professionalism, and a high level of confidentiality are essential. Excellent written and verbal communication skills in English (Hindi or other regional languages are a plus). Based in or willing to relocate to Dubai, UAE . Preferred Skills : Experience working directly with C-suite executives. Familiarity with regulatory filings under SCA (UAE) or SEBI (India) is a plus. Comfortable managing tight timelines and confidential matters in a fast-paced environment. What We Offer : Competitive compensation package with benefits. Exposure to cross-border legal practices and executive decision-making. Medical insurance, visa sponsorship, and paid leave. A professional, collaborative work environment within a regulated global financial group. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Legal Referrals increase your chances of interviewing at Aetram Group of Companies by 2x Get notified about new Executive Legal Secretary jobs in Dubai, Dubai, United Arab Emirates . We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. J-18808-Ljbffr Executive Secretary • Dubai, Dubai, United Arab Emirates #J-18808-Ljbffr