Executive secretary - Retail

Direct message the job poster from Sharjah Coop 1. Job Purpose Organize and support all administrative work by preparing presentations, documents, reports, and handling information requests. Perform clerical functions such as preparing correspondence, welcoming visitors, arranging conference calls, and scheduling meetings. 2. Key Accountabilities Attend required meetings, organize meeting room settings, install equipment like projectors and laptops, take minutes, and perform organizational tasks. Distribute correspondence from the Executive Director's Office, arrange couriers for urgent documentation, and distribute paperwork to relevant departments to prevent delays. Manage the Executive Director's schedule, including arranging appointments, sending meeting requests, and reminders to ensure effective time management. Handle incoming calls, visitors, documentation, and appointments for the Executive Director, prioritizing activities based on importance and urgency. Coordinate with external visitors such as suppliers, customers, and consultants to arrange meetings and maintain excellent relationships. Greet visitors, ensure VIP hospitality, build strategic relationships, and address queries as needed. Arrange business trips for the Executive Director, including registration, flights, accommodation, transportation, and visas, with a clear itinerary. Format internal and external communications such as memos, emails, presentations, and reports. Communicate with all directors, follow up on tasks and projects, and provide status summaries to the Executive Director. Coordinate with departments on strategic projects and follow up on progress. Prepare reports with well-informed information, identifying problems, financial implications, opportunities, risks, and recommendations. Perform additional tasks as assigned by the line manager. Seniority level Mid-Senior level Employment type Full-time Job function Administrative and Sales Industries Retail #J-18808-Ljbffr