Purchasing Specialist / Purchasing Assistant / Procurement Officer - Blackphone General Trading

Job Title : Purchasing Specialist / Purchasing Assistant / Procurement Officer Job Overview : The Purchasing Assistant will support the procurement team by managing day-to-day purchasing tasks, including processing purchase orders, tracking deliveries, and maintaining supplier relationships. The role requires excellent communication and organizational skills to ensure smooth and timely purchasing operations. Key Responsibilities : Purchase Orders : Prepare and process purchase orders based on stock needs and sales forecasts. Supplier Communication : Contact suppliers for order follow-ups, delivery status, and resolving any order-related issues. Inventory Coordination : Work closely with the inventory team to ensure that stock levels are adequate and reorder points are maintained. Price Comparison : Assist in gathering and comparing quotes from multiple suppliers to ensure cost-effectiveness. Documentation : Maintain and update purchasing records, including order details, invoices, and supplier contracts. Deliveries : Track orders to ensure timely delivery and resolve any discrepancies between ordered and received items. Basic Negotiations : Assist with negotiating prices and delivery terms for small or routine orders. Quality Control : Report any quality issues with received items to the appropriate department for resolution. Qualifications : High school diploma or equivalent (Bachelor’s degree in Business or a related field is a plus but not required). Previous experience in a purchasing or administrative role (preferably in retail or a related industry). Good communication and negotiation skills. Proficiency in Microsoft Office (especially Excel) and basic procurement software. Ability to work well under pressure and handle multiple tasks efficiently. Preferred Skills : Basic understanding of inventory management and retail purchasing processes. Attention to detail and strong organizational skills. Willingness to learn and adapt to purchasing trends and systems. Salary : To be discussed during the interview Job Type : Full-time #J-18808-Ljbffr