Administration Officer

* Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.* Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager’s guidance.* Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.* Assist in developing necessary administration policies and procedures.* Support all internal stakeholders on office and accommodations budget.* Solve and follow up on office and accommodation’s requests and maintenance issues.* Observe and maintain Boecker professional image and appearance on campus.* Contribute in arranging office space and desks distribution.* Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.* Maintain accurate company address list.* Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).* Perform administrative and support duties to all departments when needed.* Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.* Review requisitions to ensure appropriate approval and respect of assigned department’s budget.* Receive purchased items and check quality, quantity and specifications.* Sustain proper inventory levels of office supplies.* Report and follow up on claims to suppliers for defective items, shortage, or missing parts.* Support in forecasting requirements and order products to meet office demands.* Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.* Handle an effective physical and electronic archiving and filing system.#J-18808-Ljbffr