تفاصيل الوظيفة
- Oversee general office operation primarily of our Riyadh office but including other allocated regional offices to ensure all aspects of the Facilities are safe and operationally efficient.
- Partner with Facility, Operations, Technology and Health & Safety stakeholders to ensure execution is aligned to global corporate requirements while remaining compliant with local needs.
- Ensure the office(s) comply with local Health & Safety legislation; including but not limited to provision of First Aiders, Fire Marshals, risk assessment, incident logging etc.
- Liaise with Landlords and Managing Agents with regard to centrally supplied facilities & services (e.g. power, hvac, toilets).
- Liaise with contractors regarding necessary works (e.g. electrics, plumbing, required servicing).
- Manage and coordinate all office related contract services (e.g. stationary, supplies and provisions, printers/copiers, confidential waste, security, cleaning etc.). This will include partnering with the Procurement team for sourcing and onboarding as well as managing Purchase Orders.
- Purchase office supplies and equipment and maintain proper stock levels.
- Be the first point of contact for employee queries relating to all aspects of the office and facilities management.
- Maintain the required HR portals (Arabic speaking required).
- Manage boardroom and other meeting rooms, office areas and all duties connected to them.
- Promptly manage post, filing documents/paperwork relating to invoices.
- Manage office car parking arrangements, where applicable.
- Maintain organised arrangements in the office storage areas.
- Manage staff locker facilities, if applicable.
- Provide local representation for central corporate carbon emissions activities, reporting and reduction targets.
- Create presentations and other management-level reports, supporting the Global Head of Facilities.
- Act as a local project lead of all space planning for the Riyadh office.
- Plan and co-ordinate internal moves and changes including layouts as required from time to time.
- Ongoing reactive and planned maintenance to fabric, premises and building services, to include decorative and refurbishment works, obtaining Landlord and planning consents for building works, project management to delivery of all required works.
- Manage any third-party stakeholders acting on behalf of Wood Mackenzie in relation to our office provision.
- Support with Administrative work as required and assisting with in-office events.
- Candidates should have prior experience of managing a team and enjoy coaching others.
- As the key contact for all team members and stakeholders from the business, the candidate should be a great communicator with a proactive approach.
- The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence and have excellent organization and prioritisation skills to succeed in this position.
- Attention to detailed customer orientation and high levels of initiative.
- Proficiency in MS Office applications is essential.
- This role is office based and the successful candidate will be expected to work entirely from their allocated office.
- This role is expected to be a full-time role.
- Due to the global nature of the team, a degree of flexible working will be required to accommodate different time zones.
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
تحسين فرصتك لحصول على وظيفة
خذ دورة عبر الإنترنت على إدارة المكاتب ابتداءً من الآن.
-
Executive Management Diploma Adams Academy93 درهم
624 درهممدة الدورة التدريبية: 35 Hours -
Business Management Diploma Course Line88 درهم
808 درهممدة الدورة التدريبية: Upto 6 Hours
