Secretary / Administrative Assistant

Job Description

• Oversee daily office operations and ensure smooth functioning.
• Maintain office supplies, inventory and devices and coordinate procurement as needed.
• Organize and manage office filing systems (both physical and digital).
• Ensure organized, and professional office environment.

• Assist senior management in administrative tasks, including document preparation and reports.
• Handle correspondence, emails, and phone calls professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Support HR Administration and maintain records and filling system.
• Support hiring processes and coordinate employee onboarding and orientation processes.
• Work with Social Media to ensure company news is being posted

Job Requirements

• 3 to 8 years of experience in similar roles.
• In-depth understanding of office management and daily operations
• Working knowledge of office equipment, like printers and fax machines
• Language Skills: Fluent in both English and Arabic, with excellent verbal and written communication skills.
• Experience: Previous experience in an administrative or office support role.
• Technical Skills: Proficient with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Organizational Skills: Strong organizational and multitasking abilities with a keen eye for detail.
• Communication: Excellent verbal and written communication skills. Ability to develop proper communications, emails, letters, in Both English and Arabic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), AI tools.
• Ability to handle confidential information with integrity.
• Ability to work independently and as part of a team.
• Living in close proximity to Giza, ELSheikh Zayed or 6th October is preferable.

• Bachelor's degree. (Preferable in Business Administration, Management, or relevant fields)