Executive Officer - Office of the Chief Finance Officer

Executive Officer - Office of the Chief Finance Officer Financial Services has an exciting opportunity for a temporary AO4 Executive Officer to join their team. We are looking for a motivated and detail-oriented professional with a passion for supporting executive leadership. To be successful in this role the candidate should be proactive, self-driven, and able to work autonomously, with strong communications skills, organisational and time management skills. This opportunity is available ASAP through to 31/12/2025 unless otherwise determined.

Job details

Position status: Fixed Term Temporary Position type: Full-time Occupational group: Administration Classification: AO4 Workplace Location: (Location) Job ad reference: QLD/CO619138/25T Closing date: 23-Feb-2025 Job duration: Until 31 December 2025 unless otherwise determined The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity.

Your Role

Key responsibilities:

• Providing high level, confidential secretarial support, including accurate diary management to the Executive Director, and Directors of Financial Services, ensuring forward planning of regular meetings and provision of supporting documents.
• Complete ad-hoc duties for the Executive Director, Directors and Managers of Financial Services and use a high level of initiative to resolve issues across the branch regarding assets, stationery, room bookings, and general office functions.
• Work autonomously using a high level of initiative and self-motivation to assist in the efficient and effective management of the office and resolve issues.
• Undertake purchasing, financial services and human resource support for onboarding and offboarding staff members.
• Handle confidential information with discretion and professionalism.

About You

Technical skills, abilities and cultural capability:

• Highly developed communication skills both verbal and written.
• Experience in executive support requirements including diary management, meeting coordination, room bookings, and managing travel arrangements.
• Good organisational, interpersonal and time management skills.
• Ability to remain calm under pressure and maintain professionalism in any situation.
• Ability to work autonomously and as part of a team collaborating with others at various levels across and outside the organisation.
• Experience in managing correspondence as required and familiarity with executive correspondence processes.
• Thorough knowledge in the use of the Microsoft Office suite (such as Teams, PowerPoint, OneNote, etc.) and a capacity to quickly master new applications and programs.
• Knowledge of Corporate Card use and responsibilities, or a willingness to learn.
• Exercise judgment, discretion, and initiative in decision-making by identifying and anticipating potential problems with tasks and taking appropriate steps to mitigate risks.

Please refer to the attached role description for any mandatory requirements for this position.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
• Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services. Salary rate shown is reflective of full-time (1.0 FTE). We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below. #J-18808-Ljbffr