Executive Assistant

دوام كامل في Northern Trust في Saudi Arabia

نُشرت يوم February 13, 2025

تفاصيل الوظيفة

About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service. Role/ Department: Under direct supervision responsible for providing administrative support to managers or other partners in the Asset Owner department. Will work with the Saudi Arabia management team in the smooth and efficient running of the office; the role entails engagement with internal and external stakeholders. Responsible for the delivery of the highest quality service whilst also ensuring cost efficiency wherever possible. Previous administrative supportive experience or completion of professional administrative support training is required. The key responsibilities of the role include:

Provides administrative support to senior managers or other partners in the Asset Owner department
Composes and creates documents, spreadsheets, and/or presentations
Maintains and organizes paper and database files
Ensures confidentiality
Handles and confirms travel arrangements and processes travel expense reimbursements
Processes invoices and manages internal processes
Diary organization and management for senior managers in the team
Supports the arrangement of internal/external meetings/training and makes necessary room bookings and associated refreshments
Helps with printing and binding of materials, both internal and external
Supports the team in managing events/conferences
Works on special projects, such as gathering, inputting, and compiling information for reports as required by the manager or other partners in the department
May track or monitor expenses for the department
May greet or assist prospects and/or vendors
Responsible for identifying and resolving problems within established guidelines
Expected to use some initiative but refer more complex problems to supervisors/experts
Works effectively as a team member but also independently
Manages multiple pieces of work efficiently and effectively
Maintains strong relationships with our EA/PA/Admin assistants across the organization
Supports Finance and HR teams in ensuring joiners and leavers related admin activities are managed.

Skills/ Qualifications: The successful candidate will benefit from having:

Excellent technical skills on core Microsoft applications (Word/Excel/PowerPoint)
Good oral and written communication skills
Basic Functional / Industry Knowledge is preferred
Analytical and problem-solving skills
Preferably Arabic Speaking

Working with Us: As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose. We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater Reasonable accommodation Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com. We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people. Apply today and talk to us about your flexible working requirements and together we can achieve greater. #J-18808-Ljbffr

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Northern Trust

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