Operations and Procurement Manager

Job Description The position requires the candidate to travel to our schools across Rajasthan. Their main responsibility includes working towards the professional development of teachers through rigorous training and providing on-going support. The Operations and Procurement Manager will be responsible for overseeing and streamlining the operational and procurement functions within the educational company. This position ensures that the school runs efficiently by managing the sourcing of materials, services, and resources required for educational programs, as well as improving internal operational processes. The role will focus on managing budgets, establishing vendor relationships, ensuring compliance, and supporting the educational team with necessary supplies and resources. Key Responsibilities: 1. Procurement Management:

• Develop and execute procurement strategies for educational materials, resources, and services required for school operations.
• Source and manage relationships with suppliers, vendors, and contractors to ensure quality, cost-effectiveness, and timeliness of deliveries.
• Negotiate contracts and agreements with suppliers to secure the best pricing and terms.
• Oversee the procurement process from requisition to delivery and payment, ensuring that all items meet the school's needs and quality standards.
• Maintain an inventory of all procurement goods, managing restocking and forecasting needs.
• Ensure compliance with relevant regulations, policies, and internal controls in procurement practices.

• Oversee daily school operations, ensuring that resources, services, and facilities are effectively utilized.
• Work closely with academic and administrative staff to ensure the efficient delivery of educational programs.
• Streamline operational processes to improve efficiency and reduce costs without compromising the quality of educational delivery.
• Ensure the smooth operation of non-academic departments such as facilities management, transportation, and food services.
• Implement and monitor key performance indicators (KPIs) to evaluate and improve operational performance.

• Assist with budgeting and financial planning, particularly related to procurement and operational expenditures.
• Monitor operational costs, ensuring compliance with the school's budget while identifying opportunities for cost savings.
• Prepare regular reports on procurement expenditures, savings, and inventory levels for senior management.

• Develop strong working relationships with vendors and contractors to ensure the school receives high-quality service and products.
• Manage communication between suppliers, the educational team, and other stakeholders to ensure expectations are met.
• Handle any disputes or issues related to vendors and contracts, ensuring quick resolution and maintaining positive relationships.

• Ensure procurement practices comply with educational policies, government regulations, and ethical standards.
• Monitor the legal and regulatory requirements for procurement and school operations.
• Identify and mitigate any risks related to procurement and operational processes.

• Oversee the implementation and management of procurement and operations management software.
• Ensure the adoption of tools that streamline procurement workflows, reporting, and inventory management.

• Manage a small team (if applicable) to support operational and procurement activities.
• Provide leadership and training to junior staff members on procurement procedures and best practices.
• Foster a collaborative and efficient working environment.

• Bachelor’s degree in business administration, supply chain management, operations management, or a related field (Master’s preferred).
• At least 5 years of experience in operations, procurement, or supply chain management, preferably within the education or nonprofit sector.
• Strong negotiation skills and experience in managing vendor relationships.
• Excellent understanding of budgeting, financial management, and procurement processes.
• Familiarity with education industry needs and challenges.
• Strong organizational and time-management skills.
• Proficiency in office software and procurement management tools (ERP, procurement software).
• Excellent communication, problem-solving, and decision-making abilities.

• Detail-oriented and highly organized.
• Strong leadership skills with the ability to motivate and manage teams.
• Ability to work independently and collaboratively with cross-functional teams.
• Proactive, solutions-oriented mindset.

• Office-based with occasional visits to suppliers, vendors, and service providers.
• Some flexibility with remote work options may be available depending on the organization’s policy.