Contracts Administrator

Cluid Housing Association is seeking to recruit a Contracts Administrator to join its team. The Contracts Administrator plays a key role in supporting the Commercial Development Delivery team by managing contract documentation and document control procedures. This role ensures the smooth coordination of construction contract-related tasks, allowing experts to focus on project delivery. The ideal candidate is highly organised, adaptable, solutions-focused, and detail-oriented, with strong communication skills to effectively support the administration team.

Key Responsibilities:

1. Develop and manage contract documentation procedures with the Head of Delivery.
2. Support Project Managers in coordinating contract appointments and ensuring compliance with execution procedures.
3. Track contract appointments and insurance renewals, ensuring proper execution and amendments with legal teams.
4. Maintain hard and soft copies of contract documentation and create project files.
5. Attend meetings with developers/contractors to outline contract documentation requirements.
6. Provide contract structure breakdowns and collate construction documents for legal teams.
7. Maintain contract and insurance registers, tracking renewal dates.
8. Assist in appointing PSDP & PSCS for projects in line with Health & Safety regulations.
9. Coordinate contract documents for drawdowns with Project Managers and Treasury.
10. Liaise with Project Managers to update the Working Capital Tracker and attend bi-weekly meetings.
11. Report contract administration risks to the Head of Delivery.
12. Stay updated on legislative changes and assist in policy updates with version control tracking.
13. Ensure post-closing legal conveyancing documents are properly filed and accessible.
14. Maintain an up-to-date start-on-site tracker for regional meetings.
15. Support the New Business Administrative Team Leader with additional administrative duties.