SITE SERVICES ADMINISTRATOR

The Site Administrator is responsible for providing comprehensive administrative and operational support to ensure the efficient day-to-day running of the dairy plant.

Company Overview

ofi is a leading global integrated supply chain manager, processor, and grower of agricultural products and food ingredients, supplying various products across five platforms (cocoa, coffee, dairy, nuts, and spices) to more than 8,000 customers worldwide. With a direct presence in more than 49 countries, with sourcing and processing in most major producing countries, ofi has built a global leadership position in many of its businesses.

Key Responsibilities:

Administrative Support

1. Manage correspondence, including emails, phone calls, and mail.
2. Maintain and organize office systems, including filing and record-keeping (both physical and digital).
3. Prepare reports, presentations, and documents as required.
4. Schedule meetings, take minutes, and distribute action items.

Compliance and Documentation

1. Ensure all site documentation, including Standard Operating Procedures (SOPs), is up to date and accessible.
2. Assist with maintaining records for health and safety, quality assurance, and regulatory compliance.
3. Support the preparation for audits and inspections by external bodies.

Financial Administration

1. Create purchase orders for stock and services in accordance with company policies.
2. Liaise with suppliers and service providers to ensure timely delivery of goods and services.
3. Update internal stakeholders with supplier information including product ranges and delivery updates.

Operational Support

1. Manage site inventories for office and plant supplies, ensuring stock levels are maintained.
2. Record daily consumptions.
3. Support onboarding of new employees by preparing documents, equipment, and inductions.

We can only consider candidates who are based in and have the right to work in New Zealand. By applying for this position you declare that:

• You do not have any conflict of interest (actual or potential) that could affect your work with Olam Orchards Australia Pty Ltd or ofi New Zealand.
• You are not a party to any existing agreement or arrangement that may compromise or influence your decision while working with ofi, including in relation to any supplier, customer, or competitor.
• You have no family members, friends, or other associates who are employed by ofi or who have direct or indirect interest in any supplier or customer of ofi.
• You will notify your supervisor immediately if any such relationship arises during the course of your employment.

We have a zero tolerance policy to drugs, and you must be able to pass our pre-employment medical/drug screening. #J-18808-Ljbffr