Senior Administrative Assistant Limerick

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Description of Duties:

1. Prepare plan with Senior Document Controller and Director to ensure efficient and effective travel itinerary. Manage daily complex diary.
2. Prepare with Senior Document Controller and Director all material requirements for travel (assemble binders, pre-reads and agendas).
3. Book and prepare travel arrangements/itineraries (registration, ground, air, lodging).
4. Works with Senior Document Controller and knows key Director contacts and works with both to ensure good communications (meetings/phone calls) etc are appropriately scheduled.
5. Responds to all enquiries and contacts in a timely and professional manner.
6. Planning events and coordinating activities for small or large number of people at events at off-site and on-site locations.
7. Interacting with individuals from other organizations in coordinating schedules.
8. Processes accounts payable/invoices - Directs incoming requests to the appropriate personnel.
9. Prepares correspondence and other materials for outgoing mail.
10. Arranges details for visitors to area - Maintains organization charts for the department.

Experience and Requirements:

1. 5 to 10 years administration experience ideally in pharma/biotech/medical device industry.
2. Ability to work independently with a high level of self-management in a dynamic work environment.
3. Managing time to meet the multiple demands.
4. Advanced competency in Ms Office Suite, Word, Excel, PowerPoint, Outlook.
5. Proficient with Electronic Document Management Systems (EDMS).