NGHC Sr Administrative Assistant - PWE (Power Elements)
تفاصيل الوظيفة
NEOM Green Hydrogen Company Limited (NGHC) NEOM Green Hydrogen Company (NGHC) is on a mission to make a carbon-free, climate-safe future a reality. We are building the world’s largest plant to produce green ammonia at scale, providing humankind with a cost-efficient solution that will accelerate the worldwide green hydrogen economy. Located in NEOM and supporting Saudi Arabia’s Vision 2030, NGHC will be integrating up to 4GW of onshore solar and wind energy to supply up to 650 tons of green ammonia per day for transportation globally. Operations will go onstream in 2026. NGHC brings together the technology, operational efficiency and know-how of ACWA Power, Air Products and NEOM in a joint-venture partnership with over 80 years of combined experience in the fields of hydrogen, energy, renewables and global networks. JOB DETAILS Division: PWE Operations Group: PWE REPORTS TO: Executive Operations Director LIAISE/COOPERATE WITH: NGHC GHE, APEPC and other relevant/external parties. POSITION SUMMARY The Administrative Assistant will support the executive management team and HR functions in ensuring the smooth day-to-day operations of the power plant. The role requires exceptional organizational, communication, and multitasking skills, as well as the ability to handle sensitive information and maintain compliance with company policies and regulations. NATURE & SCOPE The main functions of this position are:
- Operational Management: Oversee daily office operations, including maintaining office supplies, organizing files, and managing office infrastructure and maintenance to ensure a functional work environment.
- Scheduling and Coordination: Efficiently arrange meetings, appointments, and travel itineraries for staff and executives, ensuring all logistics are handled promptly and accurately.
- Communication Management: Serve as the central point of contact for internal and external communication, including handling emails, phone calls, and mail, ensuring clear and professional correspondence at all times.
- Documentation and Reporting: Prepare, proofread, and distribute various documents, reports, and presentations to support decision-making and operational activities. Ensure all documentation aligns with company standards and legal regulations.
- Data and Record Management: Maintain accurate, up-to-date records and databases, ensuring accessibility and confidentiality of critical information. Ensure proper document control and compliance with retention and archiving policies.
- Support Services: Assist different departments by managing calendars, organizing resources, processing invoices, and providing logistical support for meetings, training, and other office activities.
- Compliance and Confidentiality: Ensure adherence to company policies, procedures, and confidentiality standards, handling sensitive information with the utmost discretion and ensuring regulatory compliance.
- Manage office supplies, equipment, and infrastructure to ensure smooth operations.
- Act as the central point of contact for internal and external stakeholders.
- Coordinate and schedule meetings, events, and travel arrangements for management.
- Prepare and distribute reports, presentations, and documents as required.
- Assist with office logistics, including booking conference rooms, arranging accommodations, and coordinating catering for meetings.
- Maintain accurate and up-to-date records, both digital and physical, for company files, documents, and databases.
- Ensure sensitive and confidential information is securely stored and accessible only to authorized personnel.
- Respond to inquiries from internal and external parties, providing assistance or directing inquiries to the appropriate personnel.
- Perform other administrative duties as needed to support the operation of the plant.
- Coordinate and organize staff training programs, ensuring compliance with Health & Safety regulations and other internal training requirements.
- Assist in the recruitment process by preparing job descriptions, liaising with HR department, candidates, and organizing interviews.
- Support staff benefits administration, including Medical and Life Insurance enrollment, and liaise with service providers for any insurance-related queries.
- Support Management and HR in staff performance tracking and attendance monitoring.
- Develop and enforce document control policies, ensuring that company documents are systematically organized and comply with legal and regulatory requirements.
- Maintain version control for documents, ensuring all stakeholders have access to the latest updates.
- Handle document archiving and retention to ensure proper records management in accordance with company and legal standards.
- Organize travel arrangements for managers and staff, including booking flights, accommodations, and transportation as per approved business missions.
- Coordinate with Finance to ensure reimbursement for travel-related expenses.
- Manage the onboarding process for new employees, including arranging travel, accommodation, and completion of required documentation.
- Support the new employee mobilization process, including e.g medical insurance, and the coordination with the GR Officer for visa and residency permits.
- Proven experience in an administrative support role, preferably in a corporate or industrial setting.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information.
- Knowledge of office procedures, document control practices and compliance standards.
- Familiarity with office management software or ERP systems (e.g., SAP, Oracle, or other tools).
- Basic understanding of document control and database management.
- Excellent written and verbal communication skills.
- Problem-solving skills with a proactive attitude.
- Minimum of 5 years experience.
- High school diploma or equivalent (required).
- Bachelor’s degree in business administration, Office Management, or a related field (preferred).
- Proven experience in an administrative support role in a corporate or industrial setting.
- Experience in managing schedules, correspondence, and records.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Production
- Chemical Manufacturing, Oil and Gas, and Services for Renewable Energy
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