Assistant Director of Finance

To assist the Director of Finance in the administration of all financial aspects of the hotel’s operations, to ensure that all local and corporate policies & procedures are observed and to supervise the day-to-day operations of the accounting office.

Responsibilities

• Assisting the Director of Finance to ensure that all accounting staff understand and follow the applicable policies and procedures outlined in the company’s accounting policies & procedures manual.
• Monitoring and supervising the accounting department’s daily routines to ensure smooth, effective, and efficient daily work practices.
• Supervising and assisting with account reconciliations, account analysis, and closing procedures at month-end.
• Verifying the accuracy and timeliness of all night audit transactions and monitoring adherence to established procedures. The ADOF is also responsible for the accuracy of all internal reporting.
• Supervising the filing and maintenance of all accounting-related documents and records in accordance with the document retention policy.
• Ensuring the accuracy and timeliness of municipality fees reporting and payment.
• Conducting productive monthly departmental meetings to communicate pertinent departmental, hotel, and company information.
• Working with the Director of Finance to plan, recruit, and hire departmental staff, overseeing the training and development of the departmental staff.
• Performing related tasks and duties as assigned by the Director of Finance, such as assisting with forecasting, budgeting, internal control, and completing account analysis.
• Preparing financial statements, accruals, and journal entries, and maintaining reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles.
• Having thorough knowledge of the contents of all volumes of the Policies & Procedures.
• Assisting the Director of Finance in the preparation of all budgets and forecasts.
• Supervising the day-to-day activities of all Accounting Staff, including assisting them when necessary to stay current.
• Ensuring timely submission of all related reports and compliance with all policies & procedures.
• Covering secretarial duties as necessary.
• Taking appropriate personnel-related actions (i.e., hire, commend, discipline, evaluate, etc.) with accounting staff as required.
• Performing any other duties that may be assigned from time to time by management.

Desired Candidate Profile

Qualifications

• At least 2 years of experience in a similar position.
• Bachelor’s Degree, preferably in Accounting and/or Finance.
• Strong PC skills including Excel, Word, and financial accounting systems.
• Strong organizational, analytical, verbal, and written communication skills.
• Must have hospitality-related financial management and accounting experience.
• Experience with one or more of these systems: ADP, Oracle PBCS, Birchstreet, OPERA PMS is preferable but not a requirement.

Company Industry

• Hotels
• Hospitality

Department / Functional Area

• Finance
• Treasury