Receptionist cum Facilities Assistant

JLL supports the Whole You, personally and professionally. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security. We are looking for: Receptionist cum Facilities Assistant Working Hours: 9AM - 6PM (Monday - Friday) Building great impressions and experience You’ll be the face of JLL—that’s why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, you should make them identify immediately that we are the kind of company they would want to do business with. Therefore, you must demonstrate high levels of customer service and integrity, especially in handling enquiries, issues and complaints. Keeping a well-oiled workplace Together with the facilities management team, you’ll help ensure that clients, vendors and employees enjoy a safe and positive experience. You’ll be trained to follow escalation and incident reporting procedures, and comply with the firm’s safety guidelines and strategies. Office utilization data compilation & entry into tracker

1. Pantry consumables in/out tracker
2. Locker & cabinet tracker
3. Assisting for PO/DO/Invoice, maintaining files and reports and all other facilities related files.
4. Other assigned administrative tasks

1. Manage stock take for goods in and out (Sundries / Stationery / First Aid Item)
2. To inspect for all the first aid box once a month (physically)
3. Ensure all consumables items are being tracked and replenished on daily/weekly/monthly basis
4. Obtain quotations from approved vendor list (Pantry items/ first aid/ Stationeries item)
5. To follow up closely with vendors regarding the delivery timeline & process
6. Stock count & reporting of goods on monthly basis

1. Event or meeting coordination requested by client.
2. Engaging with clients for the feedback on facilities and daily operation works.
3. Assisting to send the work permit to building management
4. Other ad-hoc request from client

1. Support business administrators on new joiner/leavers arrangements - access card application/collection
2. Prepare the starter pack for the new joiners
3. Keep track & reporting on starter pack inventory

1. Minimum 1 year’s experience in facilities, helpdesk services, building services of facilities management.
2. Preferably candidates with excellent soft skills and good command of written and spoken in both English and Mandarin (able to speak Mandarin is an advantage)
3. Presentation Skill, team management skill are required.
4. Proficient in MS Office, and MS SharePoint