Executive Assistant

Minimum Requirements:

• Minimum of 5-7 years Executive Assistant experience
• Proficiency in Microsoft Office, Internet, and Teams
• Comprehensive executive secretarial and administrative knowledge

• Manage diaries by setting up meetings, checking for conflicts, and communicating with all stakeholders.
• Take meeting minutes or record meetings as needed, type minutes, and distribute them to the Executive and distribution list within an appropriate time frame.
• Provide office support to the division by networking and liaising with facilities management to ensure timely turnaround.
• Manage office budget by applying cost-effectiveness principles in everyday operations.
• Coordinate events and manage special projects.
• Create and maintain relationships with internal and external stakeholders at all levels.
• Make all travel arrangements, including visas, hotel bookings, car rentals, and foreign exchange arrangements.
• Manage complex and detailed travel plans, itineraries, and agendas.
• Collate and prepare information for Board reports.
• Prepare presentations and review speeches.
• Develop and maintain an efficient communication and document management process.
• Handle internal and external designated correspondence.
• Perform office administration tasks.
• Facilitate communication.
• Coordinate events.
• Make day-to-day decisions within established processes and procedures.