Cholamandalam MS Risk Services Limited (CMSRS) | Executive Assistant

Job Description:We are seeking a highly organized and motivated Executive Assistant to provide comprehensive administrative and operational support to our Director. You will play a pivotal role in ensuring the Director's efficiency and effectiveness, anticipating needs, and managing a fast-paced environment.Responsibilities* Calendar Management & Scheduling: * Maintain the Director's calendar, prioritizing appointments, meetings, and deadlines. * Schedule meetings, manage conflicts, and ensure smooth transitions between activities. * Prepare agendas and briefing materials for meetings.* Communication & Correspondence: * Manage the Director's email inbox, filtering and prioritizing messages. * Draft and proofread professional correspondence, including emails, letters, and presentations.* Travel Arrangements & Logistics: * Organize domestic and international travel arrangements, including booking flights, hotels, and transportation. * Manage travel expenses and ensure timely reimbursement. * Oversee logistics for meetings and events, ensuring smooth execution. * Project Management & Support: * Assist the Director with ongoing projects, providing research, data collection, and analysis a s needed. * Prepare presentations and reports for meetings. * Follow up on action items and deadlines, ensuring project completion.* Office Management: * Maintain an organized and efficient office environment. * Manage office supplies and equipment. * Coordinate with other department heads for monthly review meetings. * Visitor Management for Key Clients or visitors meeting the directorQualifications* Minimum 4-6 years of experience as an Executive Assistant or similar role.* Bachelor's degree or equivalent experience.* Excellent organizational, time management, and prioritization skills.* Strong communication (English), interpersonal, and relationship-building skills.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and proficiency in AI tools.* Ability to work independently, manage multiple tasks simultaneously, and meet deadlines.* Discretion and ability to maintain confidentiality.* Strong attention to detail and a commitment to accuracy. AGG