Intellectual Property Executive

Withers KhattarWong Job title: Intellectual Property Executive Team: Intellectual Property Location: Singapore About Withersworldwide A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself. What are We Looking for? We are looking for an experienced Intellectual Property (Trademarks/Patents) Executive to join our well-established and experienced team. The prospective candidate will work seamlessly across the full spectrum of our IP practice and will take responsibility for providing specialist support on Intellectual Property matters, including due diligence on portfolios and coordination of foreign trademarks. The role will at times be demanding and fast-paced, so you will need to be an efficient worker who can prioritise, multi-task and remain calm under pressure. Areas of focus and responsibilities Working with attorneys preparing evidence on enforcement and prosecution matters. Opening new matters for tracking purposes. Other project management tasks as required from time to time. Preparing deadline reports for clients. Drafting filings and instructions for global trademark portfolios. Working with attorneys on corporate due diligence and global trademark assignment projects. Managing requests from agents. Organizing documentary requirements for different jurisdictions, including powers of attorney and certificates, and having these notarized or legalized according to the country requirements. Filing trademarks and registered designs in Singapore as a registered user of the IP2SG portal by IPOS. Liaising with foreign associates on filing trademarks and registered designs overseas. Administering and monitoring IP portfolios and IP applications and registrations in Singapore and overseas. Assisting on due diligence reviews of portfolio status. Using fee schedules to prepare cost quotations for fee earners. Assisting patent clearance and freedom to operate studies. Conducting patent research and preliminary patent searches. Preparation of patent applications, filings and renewal applications. Assisting with global patent prosecution projects. Providing effective communication support to the fee earners you work with, and their clients, including close monitoring of post-telephone calls to ensure that urgent matters are dealt with accordingly. Providing seamless matter-related support, including preparing and sending standard emails and letters, monitoring deadlines, updating our client management database, resolving account queries and assisting in the monthly billing process, communicating with legal staff, clients and support staff, and filing (both electronic and hard copy). Conducting preliminary prosecution for US and foreign patent applications and performing other duties to support the team. Preparing correspondence to associate law firms, foreign associates and/or clients. Maintaining and monitoring patent database for deadlines and status checks. Communicating with attorneys and clients regarding upcoming deadlines. Liaison with patent offices and foreign counsel, updating deadlines and following up as necessary. Opening matter files, e-filing, scanning, photocopying, preparing and updating status reports. Reviewing and processing foreign associate and vendor invoices. Assisting in keeping track of outstanding bills and keeping statements of account up to date and producing reports as and when required. Assisting with the production of bills using our finance and time recording systems during our monthly billing time. Continuously focusing on your own skills development needs and seeking upgrading training. Skills and Experience: Diploma in legal studies or equivalent work experience required. 6-8 years of IP practice experience, with particular in-depth knowledge in trademark search platforms. Experience and in-depth knowledge regarding U.S. trademark clearance, prosecution and post-registration requirements. Experience in trademark filing and prosecution, including familiarity with registration practice. Familiarity with and the ability to update our trademark database which is based on WebTMS. Experience with handling assignment recordal projects across multiple jurisdictions. Good working knowledge of legalization requirements in major jurisdictions. Meticulous with good attention to detail. Exceptional organizational skills. Clear and succinct writing style. Comfortable working to and taking personal responsibility for managing tight deadlines. Good inter-personal skills, both verbally and in writing. Pro-active and able to demonstrate initiative. The essentials 9.00am – 6.00pm with flexibility to support our clients' business needs. 21 annual leave days + an annual 'Withers' Day'. Hybrid work policies for our staff, aiming to achieve our 'business as usual' service to clients. About Withers KhattarWong LLP Withers KhattarWong LLP is amongst the largest international law firms in Singapore. We are a fully integrated global law firm with lawyers located across five continents in 17 offices. Our broad global platform allows us to guide clients through the legal challenges inherent in the ever-changing international landscape. Internationally, we have made a reputation for ourselves as the leading law firm for private capital; our clients include public and private companies founded by successful families, MNCs, financial institutions, international brands, family offices and HNWIs, charities and not-for-profit organisations, amongst others. Information for Recruitment Agencies Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role. Equal Opportunities Employment Statement It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. #J-18808-Ljbffr