Legal Secretary

6 month Maternity Contract: Up to AED28K/month - Experienced in Projects and Project Finance - Document-heavy role - Potential for permanent role starting December Hours: 8.30am to 5.30pm Start date: December Maternity Cover: 6 months with a view to going permanent

Assistant to Support The Projects Team and Project Finance Team

The Assistant will support the Project Team (Project Team consists of: 2 Partners, 1 Senior Counsel, 1 Senior Associate and an Associate) and the Project Finance Team (Project Finance Team consists of: 1 Senior Counsel and 1 Senior Associate) and will report to the Dubai Office Coordinator. Ability to work flexible hours and provide regular out of hours support is necessary for this role.

Software Used for Role

• Microsoft: Word / Excel / PowerPoint
• Document Management: iManage
• Internet: Teams
• Billing: 3E
• Expenses: ChromeRiver
• Matter Openings: IntApp Intake
• Time Entry: IntApp Time
• Diagrams: Jigsaw

RESPONSIBILITIES

• Answering the main switch line, dealing with enquiries and relaying messages
• Making sure meeting rooms are set up for meetings
• Meeting and greeting clients as and when required
• Tea / coffee / water for clients
• Arranging catering as and when required
• Diary management to include arranging meetings and appointments
• Maintaining electronic files in iManage
• Formatting / reformatting various documents / agreements into house style
• Proof reading to ensure completed documents are accurate and in house style
• Checking defined terms and cross references etc. on project documents
• Completing first draft of engagement letters as required
• Inserting markup into deviation tables
• Collecting/collating/sending signature page packs for completed deals
• Drafting diagrams in Jigsaw
• Creating PowerPoints presentations
• Adding contacts to interaction
• Running redlines (lots of redlines)
• Collating project bibles as and when required
• Booking flights/hotel/sorting out visas as required
• Making restaurant reservations
• Assisting in the organisation of our yearly client event
• Arranging Fedex collections when required
• Provide backup support for the Office Coordinator in their absence
• Perform other adhoc duties as required

Billing – 3E

• Running proformas as required and on a monthly basis
• Editing proformas as marked up by partner
• Finalising proformas
• WIP reports as required by fee earner

ChromeRiver

Submitting expenses for team members and external vendor invoices as required

IntApp Intake

New Client / Matter Opening / Conflict Checks Must have strong legal secretarial experience, already be based in Dubai and have fluent English. They are ideally seeking a mature candidate for this role who can hit the ground running. #J-18808-Ljbffr