Executive Secretary

Job Description

• Handling phone calls immediately. Corresponding to emails in a timely manner means that a response is given within 24 hours max.
• Responsible for the e-mails of chairman and IDF accounts, all e-mails must be printed and delivered to the chairman by 9:00 am on time; additionally, print any other emails received and submit them to the chairman immediately.
• Organize and coordinate meetings, conferences, and travel arrangements for the whole company, making sure we have the best rates and services.
• Responsible for the ambience and image of the office and meeting room.
• Writing formal letters or emails (Arabic or English).
• Maintaining an adequate inventory of office supplies.
• Responsible for the confidentiality of all documents, correspondents, and information in general.
• Set up and maintain an accurate filing system (hardcopy or softcopy).
• Translation from Arabic to English and vice versa.
• Preparing all reports requested by the management.
• Taking minutes of the meeting (MOM), putting together the action list, and following up with other departments.
• Follow up departmental objectives and KPIs to submit the reports to CEO
• Write all exchanged documents internally/externally in the assigned register and deliver it to the relevant department with signature.

Job Requirements

• Bachelor degree in Business Administration or related field preferred. 
• +3 years’ experience in the same field.
• Presentable.
• Excellent command of English language.
• German / French Language is additional.
• Typing speed (Min 30 words/ minute).
• Excellent verbal and written communication skills.
• Good usage of Microsoft package (Outlook- word –Excel –PowerPoint) 
• 6th October Resident or nearby areas.