Office Manager

We are Velocys. A leading technology company driving decarbonisation solutions for heavy transport on the roads and in the air. Privately owned by climate funds such as GenZero, LightRock, Carbon Direct and Ahren Innovation Capital, we play a crucial part in the global Energy Transition. Our patented catalyst and micro-channel reactor platform provide a scalable, flexible solution enabling the production of Sustainable Aviation Fuel (SAF) and Renewable Diesel (RD) from a broad range of renewable, sustainable carbon and hydrogen sources, including municipal solid waste,- woody biomass, biogas, and green hydrogen. Our performance at commercial scale has been demonstrated. Our competitive advantage comes not only from our patented technology, but also from two decades of operational and engineering experience. Together, with a deep understanding of the challenges and opportunities of developing synthetic fuels production capacity, the value we provide to our clients is compelling. We are a transatlantic company with a strong presence in the UK, where our global HQ sits, and the US where we have two sites; an Engineering and Commercial centre in Houston, Texas and a Technology and Manufacturing facility in Columbus, Ohio. Our 50-strong team of subject matter experts in Engineering, Manufacturing and Finance (to name a few), have one common goal: directing the future of aviation in a more sustainable trajectory, with a view to decarbonise all heavy transport modes globally. Do you want to be part of the change• About the role We're looking for an extremely organised and motivated Office Manager who can help run and organise our increasingly busy manufacturing facility in Columbus, Ohio. From organising diaries to receiving deliveries, from arranging travel to taking minutes, from stocking up the kitchen to changing the ink on the printers, this is a varied role where you'll have the opportunity to make an impact from the get-go, and work with a fantastic group of people. A day in the life As our Office Manager, you could: â Oversee the daily office operations of the facility, working alongside Facilities to ensure things run smoothly â Coordinate the meeting rooms; turning them around between use â Manage office supplies inventory and place orders as needed â Manage the main office phone line, directing calls as appropriate â Meet and greet any visitors attending the facility, including any contractors expected â Support the senior team with any admin-related tasks, including collating together PowerPoint presentations and Word reports â Manage busy diaries for the senior team (at least two people) and work across multiple time zones to organise meetingsPage 2 of 3 Role Specification Office Manager â Arrange domestic and international business travel for the team â Organise the onboarding of new employees, working closely with IT and Executive H&S â Submit purchase orders and expense claims using our Finance system â Organise lunches, dinners and other internal and external events; especially social events for the office â Organise the yearly Scientific Advisory Board from a travel and administrative perspective â Source corporate clothing suppliers and manage purchases for the site â Work closely with the wider Administration team based at our other sites; in particular, providing remote cover for our Houston Office as and when necessary â Work together with the wider Administration team on a yearly calendar of events and conferences for Ohio team to attend â Work on specific projects as and when required About You â You have at least ten years of administration experience within a commercial, corporate environment - previously working at a facility in a similar environment would be nice! â Your attention to detail is excellent. You have a great memory and your ability to manage multiple tasks simultaneously is fantastic. â You have a can-do attitude. Your communication skills are excellent and you're all about team spirit. â You're a motivator. You can rally the team together and foster a culture of connection. â You're an organiser. You're able to manage the team and make sure everyone is accountable for playing their part in making Velocys a success. â You're process-oriented. You're able to implement and follow policies and procedures effectively. â You thrive in a fast-paced environment and work best when having deadlines to meet. â You're tech-savvy. You're confident with using Microsoft Office 365 products. â You're trusted. You're able to understand the importance of confidentiality as you will see a lot of sensitive information.With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients. Engineering