Administrative Assistant

Job Description

• Handling administrative requests and queries from senior managers
• Organizing and scheduling appointments with admin software
• Planning meetings and taking detailed minutes
• Providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Job Requirements

• Applications without a picture will be disregarded.
• Bachelor’s degree, Graduate from reputable foreign language school and university.
• Proficiency of English & French Languages spoken and written
• Minimum of 2 years of experience
• Presentable, active & well organized.
• Excellent Customer Service skills.
• Excellent presentation & communication skills.
• Very good at using all Microsoft Office applications, especially PowerPoint, Excel and word.
• Excellent Computer Skills
• Proactive and efficient.