Executive Administrative Assistant

Summary: The Assistant will be responsible for providing virtual administrative assistance as per global business hours based in Mumbai. Meeting management • Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. • Minimal editing of PowerPoint documents and general correspondence (internal and external)• Updating of company databases may be required • Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries. General Administration • Timely collection and processing of team expenses for both cash and American Express using the company expense system. • Supporting the other Executive & Admin Assistants where necessary. Experience / Skills Required: • Strong client service orientation. • Effective prioritization of multiple professionals. • Experience in travel coordination; domestic & international. • Understanding of different time zones • Excellent written and verbal communication skills. • Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners. • Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships Administrative Manager