Group Coordinator - Buildings & Places (Contract)

Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

In this Group Coordinator position, your primary role will be to provide group coordinator and administration support to the Group Director, leadership team and the wider Building + Places, which is one of many business lines across the wider AECOM business.  Please note this is a 12 month fixed term contract.

• Organize and schedule meetings, set up equipment, manage agendas, and assist with presentations for conferences and internal meetings.
• Coordinate and schedule client meetings and events, serving as the primary coordinator for all B&P internal and client events, including catering requirements.
• Manage expenses and invoices, assist with project cost planning, and provide weekly debtors reporting.
• Support business reporting processes, including monthly, quarterly, and annual reports, as well as project reporting.
• Assist with project setup in Workbench and manage project cost planner setup and weekly updates.
• Arrange travel and accommodation for the B&P leadership team as needed, ensuring compliance with policies and guidelines.

Qualifications

• Strong time management and organizational skills with a sense of urgency; effective problem-solving skills and ability to think on your feet.
• High attention to detail and excellent interpersonal skills.
• Strong verbal and written communication skills.
• Demonstrates passion, energy, and drive.
• Intermediate proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

 

Additional Information

#Work180 AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here:  About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.   Freedom to Grow in a World of Opportunity  You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. All your information will be kept confidential according to EEO guidelines.