Project Coordinator (Temporary)

Centre for Indonesia-Malaysia-Thailand Subregional Cooperation (CIMT) – Putrajaya, Putrajaya

• Expected duration of assignment: 6 months

Position Summary: The Project Coordinator is responsible for providing support to the development, initiation, implementation, monitoring and evaluation (M&E) and reporting of activities relevant to the IMT-GT Subregional Cooperation Programme. The incumbent works under the supervision of the Director/Deputy Director and in close coordination with representatives from the Member Countries, IMT-GT stakeholders, and international development partners to ensure that the programme objectives and milestones are met. Key Responsibilities:

• Plan, coordinate, and implement related programme/project activities, including site visits, training and meetings, and work related to project consultant/vendor (e.g. drafting Terms of Reference, launching tenders, proposal review and selection process);
• Monitor the implementation of programme/project activities including budget spending and adjustments to ensure timely achievement of key indicators and programme/project objectives;
• Assist in the preparation of annual work plan and project proposals, including detailed work plans and budgets;
• Perform data collection and analysis to report on the progress and achievements of the programmes/projects;
• Ensure timely and quality reporting and documentation of programme/project activities, including meeting reports, annual reports, case studies, lessons learned, best practices and challenges;
• Responsible for the preparation of reports, briefing notes; press releases, contents, presentations, and other information materials as needed for external communication;
• Establish and manage partnerships with IMT-GT stakeholders including national and local government agencies, educational institutions, the private sector, civil society organisations and development partners;
• Collaborate with other team members to ensure synergies and consistency;
• Assist in the preparation of relevant meetings, workshops, and other public events;
• Perform other tasks as assigned by the supervisor.

Qualifications: Education and Experience:

• Bachelor’s degree or higher in international development, public policy, development economics, international business or related fields;
• At least 3 years of working experience in programme/project management or coordinating the implementation of development cooperation programmes/projects. Working experience in international organisations is a plus.

Skills and Competencies:

• Strong experience in two or more of the following: project management, program design and implementation, M&E, ASEAN/national policy processes and interagency coordination;
• Strong analytical skills, including the ability to analyse and organise data;
• Ability to communicate programming concepts into clear, concise written documents and strong attention to detail;
• Excellent command of written and spoken English;
• Self-motivated and ability to work independently and in a team in a multicultural environment;
• Ability to manage multiple tasks simultaneously and work efficiently within strict deadlines;
• Strong organisational, problem-solving and time management skills;
• Good interpersonal and communication skills;
• Proficiency in standard computer applications (e.g. MS Office, Google Workspace);

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