Senior Associate, Finance & Administration

Position Summary: The Senior Associate, Finance & Administration, Brazil is a key member of the Regions and Support units (Finance & Administration) teams. The Senior Associate, Finance & Administration will handle the day-to-day accounting process supporting the Brazil team. They will be responsible for compliance with local tax requirements in coordination with the legal team and the Country Director. They are responsible for compliance with RA and donors’ policies and procedures. Responsibilities: Controls and Procedures

• Implement internal accounting controls and procedures in accord with RA requirements, donors’ policies and procedures and local laws (taxes, legal and labor laws).
• Provide training regarding accounting/ financial procedures to ensure personnel adherence and accomplish them, including Concur Invoice, Concur Expense, Concur Advance.
• Maintain an inventory of office assets.
• Maintain accounting and payroll records and ensure that they are accurate and detailed and properly archived.

• Monitor office cash flow and maintain regular communication about this with Regional Accounting Manager.
• Coordinate with local staff and prepare the monthly cash flow.
• Administrate local banking relations, including bank accounts, credit cards, and others.
• Prepare monthly bank statement reconciliations.
• Prepare and process

• Handle payroll in coordination with the Human Resources Advisor and the outsourcing company if is necessary
• Coordinate and review monthly payroll to ensure that the payroll calculations are according to local labor laws.
• Provided feed back to employees in terms of payroll calculations, taxes, etc.
• Prepare and sent any payroll reports on time.

• Review and process Expense Reports, Invoices and Advances to staff and ensure all documentation is according to the local laws.
• Process payments and upload information to the bank to be approved by the Country Director or the respective approver.
• Maintain the local accounting system and ensure the correct recording and coding of the information.
• Keep accounting accounts conciliated and with the respective details.
• Perform bookkeeping (as necessary) and preparation of monthly close in coordination with the Regional Accounting.
• Ensure monthly close is on time.
• Prepare and submit all local filings (tax and others) on time.
• audit coordination, compliance with accounting P&Ps, coordinate with field offices/other RMs as needed, and preparation/submission of all local filings (tax and others);
• preparation/submission of all local filings (tax and others);
• Coordinate preparation for audits required for special projects with the local or Regional Finance manager, Regional Compliance Manager and Regional Accounting Manager.

• Bachelor’s or advanced degree in Business Administration, Accounting, or related field;
• Significant professional experience with accounting;
• Outstanding interpersonal and communication skills, both written and verbal in Portuguese and English.
• Strong team player; experience working successfully in cross-functional teams
• Knowledge and experience with software such as Netsuite , Salesforce, Sharepoint, Confluence and others a strong plus;
• Preferable: 2-5 years of national tax compliance experience;
• Demonstrated commitment to the RA mission and values.

• Team working: An active listener, who uses and maximizes the expertise and talents of others.
• Analytical ability : Quickly identifies bottlenecks and obstacles and finds solutions aligned with the initiatives vision and strategy
• Situation awareness : Has a strong sense of trends and recognizes the potential therein for the job.