Administrative Executive

Administrative Assistants (Administration & Office Support)

• Answer general phone inquiries using a professional & courteous manner
• Direct phone inquiries to the appropriate staff members
• Reply to general information requests with accurate information
• Greet students/suppliers/visitors to the organization in a professional & friendly manner
• Use computer word processing, spreadsheet, & database software to prepare documents (e.g., students' attendance list, offer letter, letter of acceptance, student verification letter)
• Sort incoming mail, mail, and courier parcels
• Forward voice mail from the general mailbox to the appropriate staff member
• Purchase, receive & store the office supplies ensuring that basic supplies are always available
• Prepare all Release letters, attendance reports, and certifications & save in the system
• Prepare the signature attendance for each class for visa students & pass it to the Academic Coordinator after midterm 3rd week of the month
• Fill out all the student letters
• Every month prepare the attendance for the Morning/afternoon level
• Maintenance of the student capacity & class capacity
• Arrange new students according to their country
• Make sure all students tally in each month with the same group
• Arrange & change some specific students to different groups (under manager approval)
• Update the downgraded student in attendance (under academic approval)
• Update the upgraded student in attendance (under academic approval)
• Update the student renewal month in attendance (under finance manager approval)
• Upgrade the student cancellation month in attendance
• Update the freeze student & remove them on time
• Provide secretarial & administrative support to management & other staff
• Make travel, meeting, events & other arrangements for staff & students
• Coordinate the maintenance of office equipment
• Ensure documents & files are up to date. Refill any forms at the counter so they do not finish
• Assist with recruitment candidates when they arrive at the centre
• Use computer software to prepare invoices, official receipts, etc.

Company Information

Registration No: WIIA070

Application Questions

Your application will include the following questions:

1. Which of the following statements best describes your right to work in Malaysia?
2. What's your expected monthly basic salary?
3. How would you rate your English language skills?
4. Which of the following types of qualifications do you have?
5. Which of the following languages are you fluent in?
6. How many years' experience do you have as an Administration Executive?

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