Assistant Director, Academic Administration & Planning - Office of the Provost
تفاصيل الوظيفة
```html Position Summary UAE Nationals are encouraged to apply. New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director, Academic Administration & Planning reporting to the Assistant Provost of Academic Administration, Resource Planning and Implementation. The Assistant Director of Academic Administration & Planning will oversee the management and continual improvement of day-to-day operations and be responsible for implementing effective processes and oversight of strategic projects and initiatives. The incumbent will be the driving force in establishing standards and procedures that bolster the performance and service quality of the Provost's office and contribute in significant ways to enhance our academic administration's organizational effectiveness and operational efficiency. The ideal candidate should be an energetic and quick learner who possesses superior interpersonal and communication skills and creates an environment that fosters efficient and effective work practices.
Project Management Key Responsibilities:
- Develop comprehensive project plans, establish clear goals, and allocate necessary resources for key administrative projects in the Provost Office.
- Create detailed schedules and robust methods for tracking and measuring outcomes.
- Lead strategic analysis and oversee all aspects of project execution, ensuring timely completion.
- Assemble and manage a competent project team, delegating tasks and responsibilities effectively.
- Maintain consistent and transparent communication with high-level stakeholders, project sponsors, and consultants.
- Facilitate important meetings for project service and product selection and regularly update key players on project progress.
- Oversee vendor contracts meticulously, including the approval of pay requests and change orders.
- Manage budget efficiently and maintain ongoing communication with service providers.
- Skillfully manage internal and external project communications.
- Generate detailed project reports for sponsors and stakeholders, ensuring accountability and transparency.
Process Improvement And Operational Efficiency
- Conduct, on a regular basis, in-depth analyses of current operational processes to identify inefficiencies and areas for improvement.
- Develop strategies to streamline workflows and enhance overall operational effectiveness.
- Research, adopt, and implement industry best practices and benchmarks for operational processes. Tailor these practices to the unique needs and culture of the Provost's Office.
- Establish and manage key performance indicators (KPIs) for the office's operations. Regularly monitor and report on these metrics to track improvements and identify areas needing further attention.
- Develop and deliver training programs on new processes and technologies for administrative staff in the Provost Office. Foster a culture of learning and adaptation to change.
- Actively promote a culture of continuous improvement within the office. Encourage staff to identify improvement opportunities and contribute to process enhancement initiatives.
- Work closely with internal departments and external partners to align operational processes and ensure seamless integration and collaboration.
Project, Process Documentation And Ongoing Support
- Develop and maintain essential project documents, including Project Plans and Risk Registers, aligning with the Academic Strategy implementation.
- Contribute to enhancing the project management competencies of team members.
- Provide coordinated project management support across various workstreams and committees under the Academic Strategy Governance Structure.
- Assume responsibility for developing and maintaining a structured and controlled project file system, ensuring proper version control and accessibility.
Qualifications
Required Education: Bachelor's degree in a relevant field. Project management qualification ideally PMP, PRINCE 2, ESi or equivalent or be studying for such a qualification. Required Experience:- 5-7 years' experience in Project Management & Business Analysis with completion of formal Project Management training.
- Experience managing multiple projects in tandem, engaging with various stakeholders and competing priorities.
- Experience in managing an administrative governance structure effectively and efficiently, and project managing various workstreams and committees to meet deliverables within scope, budget and on time.
- Leadership skills and experience working with project teams.
- Good understanding of legal issues with contracts.
- Advanced negotiation and presentation skills.
- Understands the organization, aims and processes.
- Excellent customer service orientation; ability to work both independently and within cross-functional teams.
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