Accounts Supervisor M/F

Summary Statement: The purpose of this position is to provide an accurate and reliable Accounts Supervisor to report to the Commercial Manager and ensure all the Company procedures and policies are adhered to, and that all the departmental objectives are met. The individual in this role will assist with the following functions:

1. Ensuring the accurate and timely submission of customer invoices and statements for payment.
2. Ensuring the accurate and timely submission of supplier reconciliations for payment.
3. Facilitating the resolution of customer and/or supplier disputes and queries.
4. Building and maintaining good relations with customers and suppliers.

Profile

Key Performance Areas: To perform this job successfully, the appointed individual must be able to perform each key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed to accommodate business needs from time to time:

1. Overall supervision to ensure administrative tasks related to all documentation of the Toyota Material Handling debtors are completed correctly and timely, including accurate supervision of all finance documentation and timely submission thereof.
2. Managing, analyzing, reconciling, reporting, and collection of all Toyota Material Handling debtors’ accounts.
3. Overall supervisory responsibility to ensure all administrative functions regarding debt collection and Toyota Material Handling debtor’s reconciliations are in place, assisting with queries and facilitating the resolution of all Toyota Material Handling debtors’ queries.
4. Accurate and timely preparation and distribution of scheduled (monthly, weekly, and daily) and ad-hoc reports as requested by department manager and/or national management.
5. Facilitating Toyota Material Handling debtors’ complaints and queries; ensuring timely feedback and communication.
6. Ensuring the function of Toyota Material Handling debtors operates as an efficient resource for the company by continuously evaluating and monitoring quality and accuracy of work.
7. Initiating and facilitating weekly individual feedback meetings with managers on disputes/queries; submitting reports monthly to management.
8. Assisting Accounts Administrators with debit order changes/updates and reconciliation of accounts.
9. Checking and approving credit applications for new customers.
10. Establishing and maintaining good customer relations and assisting with difficult accounts by attending meetings with customers.
11. Supervision to ensure accurate and timely preparation and submission of supplier reconciliations for payment, ensuring that payments to suppliers are verified against orders in the system.
12. Supervision to ensure that supplier queries and disputes are resolved by communicating with suppliers regularly and providing supporting documentation as requested.
13. Ensuring accurate recordkeeping and filing of all creditor reconciliations and correspondence.

Job Location

Africa, South Africa 25b Junction Road, Tygerberg Business Park, Parow Industria, Cape Town. #J-18808-Ljbffr