Accounts Payable Supervisor

Job Description

1. Supervise Accounts Payable Staff: - Lead and manage the accounts payable team, providing guidance, training, and performance evaluations. - Assign tasks and monitor workloads to ensure timely and accurate processing of invoices and payments. 2. Invoice Processing: - Oversee the processing of invoices, including verification of accuracy, matching Supplier cost, and obtaining necessary approvals. - Ensure timely entry of invoices into the accounting system. 3. Payment Processing: - Manage the preparation and processing of payments, including checks, electronic transfers, and ACH payments. - Ensure all payments are made in accordance with company policies and within agreed terms with vendors. 4. Vendor Relations: - Maintain positive relationships with vendors, addressing inquiries and resolving payment issues promptly. - Assist in Negotiating payment terms and manage vendor contracts to optimize cash flow and payment schedules. 5. Reconciliation and Reporting: - Perform regular reconciliation of accounts payable ledgers to ensure accuracy. - Prepare and analyze accounts payable reports, including aging reports, and present findings to management. 6. Compliance and Control: - Ensure compliance with company policies, accounting standards, and regulatory requirements. - Implement and maintain internal controls to safeguard company assets and prevent fraud. 7. Process Improvement: - Identify opportunities for process improvements and implement best practices to enhance efficiency and accuracy in accounts payable operations. - Stay updated with industry trends and technological advancements to leverage automation and improve workflow. 8. Budgeting and Forecasting: - Assist in budgeting and forecasting activities related to accounts payable. - Monitor and manage departmental expenses to ensure adherence to budget. 9. Collaboration: - Collaborate with other departments, such as procurement, finance, and operations, to ensure smooth and efficient processing of transactions. - Participate in cross-functional projects and initiatives to support overall business objectives. 10. Ad Hoc Tasks: - Handle special projects and tasks as assigned by senior management. - Provide support during audits and assist with audit inquiries and documentation.

Job Requirements

- Bachelor’s degree in Accounting, Finance, or a related field. - Several years of experience in accounts payable or a related financial role, with at least 5-7 years in a supervisory or managerial position – Travel Industry - Strong knowledge of accounting principles and practices. - Proficiency in accounting software (SAP) and Microsoft Office Suite, particularly Excel. - Excellent organizational, analytical, and problem-solving skills. - Strong communication and interpersonal skills. - Ability to work independently and as part of a team in a fast-paced environment. - Attention to detail and a high level of accuracy.