Office Administrator

Job Description

• Manage all office administration functions including reception desk, asset inventory, storage and filing space.
• Provide admin support to all departments, including scanning and photocopying.
• Office management duties including procurement of stationery, office supplies and staff amenities, and preparation of purchase requisitions.
• Maintain office furniture and storage layout, suggest improvements, implement changes as needed.
• Daily communication with all departments and handling the general queries.
• Answering and directing phone calls to relevant staff.
• Preparing documents for meetings and business trips.
• Responsible for office maintenance.
• Greet and treat visitors with respect and courtesy in person or over the phone.
• Ensure that the office girls fulfill the office cleaning needs and that they provide efficient assistance to all teams.
• Resolve conflicts and misunderstandings between office boys.
• Provide leadership and guidance to the office girls.
• Undertake all other duties that may be assigned by the management staff.

Job Requirements

• 1-3 years of experience as Office Administrator and Document Controlling experience is a MUST.
• Proficiency in MS Office suite.
• Excellent written and verbal communication skills.
• Ability to multi-task, organize and prioritize work.
• Problem solving skills.
• Time management skills and experience in managing a high volume workload and meeting competing priorities.