Office Manager

دوام كامل في a Laimoon Verified Company في Saudi Arabia

نُشرت يوم August 23, 2024

تفاصيل الوظيفة

To oversee the day-to-day running of the Riyadh office. The ideal candidate will have at least five years of office management experience and be able to provide professional, efficient and high-quality service to our team. The role's requirement is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.Office Management:- Coordination and maintenance of Riyadh office with leasing agent.- Support and coordination with other members of the team across the different offices.- General maintenance of the office, arranging repairs as necessary and restocking supplies.- Liaising with contractors and ensuring health and safety standards are - maintained, along with other legal requirements.- Welcoming and providing general support to visitors and new employees in country.- On ground admin services (banking, proposals printing / delivery, courier, basic office management).- Support to the General Manager on the various administrative requirements.- Arrange and oversee travel and accommodation requirements for the Riyadh team and support other offices' travel arrangements as needed.- Administration requirements for the arrival of new joiners and exit process for leavers within the Riyadh team in coordination with company GRO.- IT set up for new starters in the office (Tech and Phones).- Management of the IT equipment inventory for the team.- Purchasing of IT equipment for the team.- Ensuring the office complies with the government's rules and regulations.- Coordinate with relevant departments to address any office-related needs or issues.- Handle sensitive information with the utmost confidentiality.Health and Safety Management:- Office safety & fire evacuation management.- First Aid Management.Finance Support:- Manage office budget and monitor annual expenses and suggest cost effectiveness.- Scan Management expense receipts and raise claims.- Verifying details within purchase orders (mainly suppliers).RequirementsKnowledge and experience: - 4+ years of office management experience in a corporate environment. - KSA national with fluent English. - Knowledge of office leasing. - Travel management experience. - Basic finance experience. Preferred: - Experience in a multinational organisation. Qualifications and specialist skills: - Strong IT skills, including Outlook, Word, PPT and Excel. - Excellent communication skills (written and spoken Arabic and English). - Very well organized. - Excellent attention to detail. - Focus on quality, discretion, and confidentiality. - Problem-solving skills. - Excellent time management skills and ability to multi-task and prioritize tasks. Competencies: - Takes responsibility to analyse the situation to provide and/or escalate the solution. - Clear, committed and delivers on what is required in role and strives to exceed expectations. Shows drive and determination to achieve high standards. - Works with colleagues in a co-operative and supportive manner to achieve joint objectives. - Communicates clearly both verbally and in writing; plans and organises own workload, prioritising when necessary. Behaviours: - All employees are expected to display behaviours reflective of our company values: Integrity and Ethics, Collaboration and Teamwork, Commitment to People and Professionalism and Excellence.

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Confidential

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