CEO Personal Assistant

Job Description

• Handle the whole communications for the CEO.
• Prepare documents including reports, drafts, memos, and emails.
• Manage the CEO’s calendar.
• Schedule and coordinate internal & external meetings and appointments.
• Research and book transportation and accommodation for any necessary travel.
• Drafting and writing high quality reports and presentations, as required by the CEO.
• Coordinate all arrangements for meetings of the top management committees to ensure that they are properly organized and conducted and that minutes are accurately recorded and circulated.
• Circulate decisions of the management and committees to all relevant parties and take any necessary follow-up action to record progress on these.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence.
• Creates highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.
• To perform any other duties as assigned by the direct Manager from time to time.

Job Requirements

● Proven work experience as a Personal Assistant ● Knowledge of office management systems and procedures ● MS Office and English proficiency ● Outstanding organizational and time management skills ● Up-to-date with latest office gadgets and applications ● Ability to multitask and prioritize daily workload ● Excellent verbal and written communications skills ● Discretion and confidentiality ● Bachelor's degree in Business Administration, Communications, or a related field. ● PA diploma or certification would be considered an advantage