Senior Administrative Specialist

Egon Zehnder (www.egonzehnder.com) is the world's preeminent leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We have more than 560 consultants who bring together vast industry experience and diverse insight, operating globally through 63 offices in 36 countries spanning across Europe, the Americas, Asia Pacific, the Middle East, and Africa. We believe that together we can transform people, organizations, and the world through leadership. Our clients range from the largest corporations to emerging growth companies, government and regulatory bodies, and major educational and cultural institutions. We collaborate as One Firm across industries and geographies, leveraging strengths of every colleague and operate as a private partnership independent of any outside interests.Knowledge Centre India (KCI)Knowledge Center India (KCI) is the central engine that drives the operational value for the firm. Established in 2004, KCI has evolved over the years from purely operational efficiencies into more value-added service offerings, becoming a true business partner. There are various teams based at KCI that work with Global Offices, Practice Groups, and the Management across all aspects of the firm's business life cycle. With a headcount of more than 500, the center has 5 core teams working including Experts, Research Operations, Visual Solutions, Projects/CV Capture and Digital IT, working round the clock on many mission critical elements.The PositionAs a Sr. Admin Executive, you will perform administrative tasks in order to ensure efficient operations of the firm and support personnel in their duties, according to company's policies and local requirements.Admin Executive Roles & Responsibilities:Overseeing domestic and international travel for employees (Flight tickets, hotel booking, cab, boking travel insurance, forex per diem etc.)Organizing and scheduling monthly and annual operations, such as agendas, meetings, logistics, luncheon arrangements, and travel plansHandling management of major staff meetings, team offsites and annual events of the organization.Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.Monitoring housekeeping related activities like service delivery assessment of HK vendor, Coordination meetings with vendor for resolution of service issuesProcessing of vendor InvoicesDetail-oriented and able to manage multiple priorities.Maintain confidentiality with crucial data of the organization. Candidate ProfileRequired knowledge/experience:4-9 years of experience in an admin executive positionBroad understanding of executive administrative practices and processesExcellent knowledge of MS Office (especially Excel and Word)Strong communication and people skillsGood organizational and multi-tasking abilitiesCustomer service orientationGraduate from an accredited academic institutionKnowledge of office management and basic bookkeepingBenefits which make us uniqueAt EZ, we know that great people are what makes a great firm. We value our people and offer employees a comprehensive benefits package. Learn more about what working at Egon Zehnder can mean for you!Benefits Highlights:5 Days working in a Fast-paced work environment.Work directly with the senior management teamReward and RecognitionEmployee friendly policiesPersonal development and trainingHealth Benefits, Accident Insurance Potential Growth for you!We will nurture your talent in an inclusive culture that values diversity. You will be doing regular catchups with your manager who will act as your career coach and guide you in your career goals and aspirations.LocationThe position is based at Egon Zehnder's KCI office in Gurgaon, Plot no. 29, Institutional Area Sector 32EZ Commitment to Diversity & InclusionEgon Zehnder aims for a diverse workplace and strive to continuously lead with our firm values. We respect personal values of every individual irrespective of race, national or social origin, gender, religion, political or other opinion, disability, age and sexual orientation as warranted by basic rights enshrined in the UN Declaration of Human Rights. We believe diversity of our firm is central to the success and enables us to deliver better solutions for our clients. We are committed to creating an inclusive environment and supportive work environment, where everyone feels comfortable to be themselves and treated with dignity and respect and there is no unlawful discrimination related to employment, recruitment, training, promotion, or remuneration. Egon Zehnder is an Equal Opportunity EmployerEgon Zehnder provides equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, disability, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity. PRB