Assistant Manager Purchase

Responsibilities 1. Supply Management

• Supply Monitoring and Execution :
• Ensure purchase orders are shared with vendors as as per planning sheets, norms, and plant requirements, ensuring no production disruptions.
• Coordinate with vendors to ensure timely supply of raw material (RM) deliveries
• Continuously review the blacks at plants/ receiving locations and provide delivery date for the same.
• Supply Issue Identification : Monitor and identify potential supply challenges for the next 1-4 months, as applicable and propose actionable solutions.
• NPD, INO/Export, and MTO supply : Arrange materials for new product developments (NPDs), exports, mercantile, and make-to-order (MTO) items, following RFQ and ordering protocols.
• Customs Coordination : Work with Customs House Agents (CHAs) to ensure timely clearance of imported goods, wherever required .

• Market Monitoring : Stay informed and apply learnings on price trends, supplier availability, and market dynamics for key raw materials.
• Cost Discovery – Ensure cost discovery and decision as per defined processes :
• RFQ and Order Processing : Raise RFQs and purchase orders on time, ensuring all required documentation and compliance.
• Quotations and Negotiations : Obtain quotations from approved sources, negotiate and prepare rate proposals aligned with the share of Business (SOB) and lowest cost principles. Involve the senior manager in negotiations and finalize the prices and SOB.
• Rebate Management : Provision for rebate/discount accruals and ensure timely collection from suppliers.
• Productivity Savings : Identify and implement productivity savings, following established processes.

• Inventory Monitoring : Regularly review inventory levels against defined norms and shelf-life requirements.
• Stock Balancing : Assess and facilitate RM transfers between units in case of shortages or non-movement.
• Issue Resolution : Coordinate with plants or RDCs to address unloading issues or material rejections.

• Compliance : Ensure all transactions and agreements meet statutory compliance norms.
• Policy Compliance : Ensure strict adherence to SPPBMs, work guidelines, and code of conduct and audit recommendations.
• Master Data Maintenance : Maintain accurate master data, including source lists, payment terms, HSN codes, lead times, MOQs, pack sizes, and vendor information.

• Vendor Support : Address vendor queries regarding payments, statutory forms, PO details, and delivery schedules. Coordinate with internal teams for resolution.
• Performance Evaluation : Assist in gathering data for supplier performance evaluations (e.g., timeliness, quality).
• Sustainability Initiatives : Support the reporting manager in addressing statutory and sustainability requirements from suppliers.

• New Vendor Onboarding : Assist the sourcing team in completing workflows for introducing new raw materials or vendors in the system.

• Quality issue Resolution : Collaborate with vendors and internal stakeholders to resolve quality or quantity complaints
• Identify initial root causes with supplier, QA and R&D. Tracking of CAPA for effective closures of past rejections.