HR Administrator

Job Title: HR Administrator (6 months fixed term) Location: Drumcondra, Ireland (Hybrid/On-Site) Contract: Full-Time, 6 months Fixed-Term (9am 5pm Monday to Friday) Salary: €35,000 - €38,000 Depending on experience Closing date: 17th February 2025 at 5pm About Us Vision Ireland is Irelands national sight loss agency. Our mission is to transform the lives of people who are blind or vision impaired. We work with children and adults across the country with a range of programmes, all designed to ensure the individual can live life confidently and independently. Our team is passionate about making a difference, and we are looking for a HR Administrator to support our HR operations and contribute to our mission. The Role We are seeking an organised, professional, and detail-oriented HR Administrator to assist in the smooth running of HR functions. This role is ideal for someone early in their HR career who is eager to learn and grow in a dynamic charity environment. You will support recruitment, scheduling, compliance, and general HR administration. Key Responsibilities Assist in the recruitment process, including job postings, scheduling interviews, and coordinating with hiring managers. Maintain and update HR records, ensuring compliance with GDPR and employment regulations. Support the onboarding and induction process for new employees. Assist with scheduling meetings and training sessions. Assist with scheduling meetings for the Chief People Officer. Attend meetings to take accurate notes and produce minutes in a timely manner. Preparing and coordinating reports, presentations, and meeting documentation. Contribute to the planning, organising and scheduling of staff conferences, events, and other HR-led initiatives. Handle general HR queries and provide administrative support to the HR team. Assist in drafting HR documents and correspondence. Ensure HR databases and systems are up to date. Support employee engagement initiatives and wellbeing programs. Assist with payroll administration and compliance as required. The job description is intended to detail key duties and responsibilities required from this position. It is not intended to be an exhaustive list of all responsibilities and activities required. The holder of this position is required to respond with a flexible approach when tasks arise which are not specifically covered in this job description. Skills & Experience Required Previous experience in an administrative role, preferably in HR (internship/volunteering experience also considered). Strong organisational and scheduling skills with the ability to prioritise tasks effectively. High level of professionalism, discretion, and confidentiality. Excellent communication and interpersonal skills. Minimum C2 standard of English is required. Attention to detail and a proactive approach to problem-solving. Proficiency in Microsoft Office (Word, Excel, Outlook - essential) and HR software (desirable). Knowledge of Irish employment law and HR best practices (preferred but not essential). What We Offer Opportunity to work in a meaningful, mission-driven organisation. A collaborative and supportive work environment. Free onsite parking Employee Assistance Programme If you are organised, professional, and eager to develop your HR career in the non-profit sector, wed love to hear from you! How to Apply: Please apply with your CV and a cover letter outlining your suitability for the role. Informal queries only to . Applicants must be authorised for full time employment. Successful candidate may be subject to garda vetting. Vision Ireland is an equal opportunities employer. Accessibility, Equality, Diversity and Inclusion Vision Irelandis committed to creating aninclusiveenvironment where diversity is celebrated, and everyone is affordedequality of opportunity.It is our policy to recognise people as a key resource required for successful attainment of the organisations mission. In support of this, it is important to remember that differences between people, whether devised from their different backgrounds and personalities, cultures and/or their different abilities, can be a source of strength to the organisation. We welcome, encourage, and embrace people of all backgrounds, to include those with disabilities, accessibility plays a huge part of ensuring that the needs of all our employees and service users, can access our systems and services, with ease and respect, in a supportive environment, enabling all to effectively engage our services and achieve our goals whether they are an applicant for employment or an employee requiring special facilitation Skills: Microsoft Office suite multiple calendar scheduling minute-taking inbox management