Junior Personal Assistant/Secretary

دوام كامل في MundoCrypto في UAE
نُشرت يوم February 5, 2025

تفاصيل الوظيفة

Job Purpose The Junior Personal Assistant/Secretary will provide administrative and clerical support to ensure the efficient operation of the office and assist senior executives with their daily tasks. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Key Responsibilities

  1. Administrative Support
    • Manage daily schedules, appointments, and meetings for senior staff.
    • Prepare agendas, take minutes, and distribute meeting notes to relevant parties.
    • Handle correspondence, including emails, letters, and phone calls, in a professional manner.
    • Maintain and organize filing systems (both physical and digital) for easy retrieval of documents.
  2. Calendar and Travel Management
    • Organize and coordinate travel arrangements, including flights, accommodations, and itineraries.
    • Monitor and update the calendar to avoid scheduling conflicts.
    • Remind the supervisor of important tasks, deadlines, and upcoming meetings.
  3. Office Management
    • Maintain office supplies inventory and order replacements as needed.
    • Assist with the preparation of reports, presentations, and spreadsheets.
    • Coordinate with vendors and service providers for office needs.
  4. Communication and Liaison
    • Act as the first point of contact for internal and external communications.
    • Relay messages and directives from senior staff to relevant departments or individuals.
    • Build and maintain positive relationships with stakeholders and team members.
  5. Task Management and Support
    • Assist with managing personal tasks and errands for the executive (as required).
    • Provide support during events, meetings, or company functions.
    • Perform other administrative duties as assigned by the supervisor.
Qualifications & Skills Education & Experience
  • Bachelor’s degree in Business Administration, Office Management, or a related field (preferred but not mandatory).
  • 1-2 years of experience in an administrative, secretary, or assistant role.
Key Skills
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office tools like calendars and project management software.
  • High level of discretion and professionalism in handling confidential information.
Other Attributes
  • Attention to detail and problem-solving skills.
  • Ability to multitask and prioritize workload effectively.
  • Positive attitude, reliability, and eagerness to learn and adapt.
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